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Administration Associate Jobs in Florida (NOW HIRING)

Lifeworks

Disability Assistant

Miami, FL · Remote

Disability management and / or FML administration * Associate's Degree. #Remote #telushealthjobs #FMLA #LI-JG1 A bit about us We're a people-focused, customer-first, purpose-driven team who works ...

BDO USA

Tax Administration Manager

Tampa, FL · On-site

$104K - $137K/yr

Associate's or Bachelor's degree, preferred Experience: * Five (5) or more years of work experience in tax administration matters, required * Prior Experience in a professional services firm ...

BDO

Tax Administration Manager

Tampa, FL · On-site

$104K - $137K/yr

Associate's or Bachelor's degree, preferred Experience: * Five (5) or more years of work experience in tax administration matters, required * Prior Experience in a professional services firm ...

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Administration Associate information

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.
What are the most commonly searched types of Administration jobs in Florida? The most popular types of Administration jobs in Florida are:
What are popular job titles related to Administration Associate jobs in Florida? For Administration Associate jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Administration Associate jobs in Florida look for? The top searched job categories for Administration Associate jobs in Florida are:
What cities in Florida are hiring for Administration Associate jobs? Cities in Florida with the most Administration Associate job openings:
Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Florida as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Construction Loan Administration Associate

LendingOne

Boca Raton, FL • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 8 days ago

Job description

At LendingOne, we don’t just lend capital—we fuel opportunity. Headquartered in sunny Boca Raton, FL, with additional offices in Charlotte, NC and Great Neck, NY, we’ve funded over $7 billion in real estate capital and earned recognition as one of the Sun Sentinel’s Top Workplaces—four years running!

As a direct private lender—not a broker, not a bank—we specialize in business-purpose mortgage loans for real estate investors, including fix-and-flip bridge loans and long-term rental financing.

Our mission is powered by our values:

  • Speed & Ease – We simplify lending so clients can move fast and seize opportunities.
  • Solutions Driven – We solve problems, not just process paperwork.
  • Loyal Partners – We build trust, not just transactions.
  • Authentic Experience – We stay real, reliable, and respectful—always.

We’re a fully funded, full-service lending partner—and we’re growing fast.

The Opportunity:

We are seeking a highly organized and detail-oriented Construction Loan Administration Associate to support our growing New Construction & Home Builder Finance Division. This role is responsible for managing the post-closing administration of residential construction loans, with a strong focus on borrower onboarding, construction draw management, risk oversight, and client experience.

The ideal candidate will have experience in the banking, construction lending, or real estate finance industry and an understanding of the complexities of residential construction projects, including ground-up custom homes, luxury infill developments, and large-scale subdivision builder deliveries.

This individual will serve as a primary point of contact for borrowers, builders, and internal stakeholders throughout the life cycle of a construction loan, ensuring efficient processing of draw requests from initiation through funding while maintaining compliance with lending policies and risk controls.

This is a full-time employment opportunity working in Boca Raton, FL.

Requirements

What You’ll Do:

Administer Draws for New Construction Loans:

  • Manage the end-to-end administration of residential construction loan draw requests following loan closing.
  • Facilitate borrower onboarding and training within the construction draw management online client-facing platform (Trustpoint).
  • Serve as the primary point of contact for builders, borrowers, and borrower representatives regarding construction draw activity.
  • Review and process draw requests for accuracy, completeness, and compliance with approved loan terms and budgets.
  • Coordinate third-party inspections, title updates, lien waiver collection, and other due diligence requirements prior to funding approval.
  • Validate work-in-place completion percentages and ensure requested advances align with construction progress.
  • Assist with the resolution of all borrower post-closing questions/issues, including but not limited to loan servicing needs

Client Experience & Communication:

  • Deliver a high-touch borrower experience by proactively communicating status updates and resolving client inquiries efficiently.
  • Work directly with builders, project managers, and borrower staff to guide them through the draw process and platform utilization.
  • Maintain strong working relationships with title companies, inspectors, and builder contractors
  • Ensure timely and accurate execution of outgoing construction draw wires.

Portfolio & Risk Oversight:

  • Monitor active construction loan portfolios to ensure projects remain within approved budgets, timelines, and original loan parameters.
  • Analyze complex line-item construction budgets for:
  • Ground-up residential construction
  • Luxury infill developments
  • Builder lines and subdivision projects
  • Multi-property phased deliveries
  • Identify and escalate budget variances, project delays, funding deficiencies, or potential risk concerns.
  • Partner closely with Credit, Sales, Relationship Management, and Operations teams to support sound risk management and timely project completion.

Operational Excellence:

  • Maintain detailed reporting and documentation related to draw activity, funding status, inspections, and portfolio tracking.
  • Support process improvement initiatives focused on operational scalability, workflow optimization, and enhanced client experience.
  • Assist with developing procedures and best practices for the expanding New Construction & Home Builder Finance platform.
What You Bring:

Required Qualifications:

  • Bachelor’s degree in Finance, Business, Real Estate, Construction Management, or related field preferred.
  • 2–5 years of experience in: Construction lending administration, Residential construction finance, Banking operations related to construction loans, Builder finance, or real estate lending
  • Strong understanding of residential construction processes, budgets, inspections, and draw administration.
  • Experience working with construction draw management systems, such as Trustpoint preferred.
  • Knowledge of: Loan-to-cost (LTC) analysis, Construction budgets and cost tracking, Title and lien waiver requirements, AND Residential builder finance structures
  • Excellent organizational skills with the ability to manage multiple complex projects simultaneously.
  • Strong verbal and written communication skills with a client-service mindset.
  • Ability to work effectively in a fast-paced, team-oriented banking environment.

Preferred Qualifications:

  • Banking or financial institution experience is strongly preferred.
  • Experience supporting home builders, residential developers, or private banking construction lending clients.
  • Familiarity with subdivision development, horizontal infrastructure funding, and phased vertical construction.
  • Prior exposure to luxury residential or custom home construction financing.

Benefits

Why LendingOne:

  • Competitive base salary and incentive structure
  • Full medical, dental, and vision benefits
  • Company-matching 401(k) plan
  • Paid time off and 10 company-paid holidays
  • Work-from-home Fridays
  • Career development, training, and internal promotion opportunities
  • Team-building events, company lunches, and swag
  • Collaborative, inclusive, and fun workplace culture

LendingOne is proud to be an Equal Opportunity Employer. We’re committed to building a diverse and inclusive workforce where everyone belongs.