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Administration Associate Jobs in Hialeah, FL (NOW HIRING)

Lifeworks

Disability Assistant

Miami, FL · Remote

Disability management and / or FML administration * Associate's Degree. #Remote #telushealthjobs #FMLA #LI-JG1 A bit about us We're a people-focused, customer-first, purpose-driven team who works ...

5 Legal

Private Client Associate

Miami, FL

A leading international law firm and top 100 Am Law firm seeks an associate to join their Private ... Estate and trust administration and charitable planning. Excellent writing, research, and ...

UHS

Associate Dean of Nursing

Miami, FL · On-site

The Associate Dean of Nursing is responsible for academic leadership, administration, faculty oversight, operational management, regulatory compliance, and successful delivery of nursing education ...

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All JobsAdministration Associate JobsAdministration Associate Jobs in Hialeah, FL

Administration Associate information

See Hialeah, FL salary details

$11

$18

$27

How much do administration associate jobs pay per hour?

As of Aug 5, 2026, the average hourly pay for administration associate in Hialeah, FL is $18.38, according to ZipRecruiter salary data. Most workers in this role earn between $15.24 and $18.94 per hour, depending on experience, location, and employer.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.
What are the most commonly searched types of Administration jobs in Hialeah, FL? The most popular types of Administration jobs in Hialeah, FL are:
What job categories do people searching Administration Associate jobs in Hialeah, FL look for? The top searched job categories for Administration Associate jobs in Hialeah, FL are:
What cities near Hialeah, FL are hiring for Administration Associate jobs? Cities near Hialeah, FL with the most Administration Associate job openings:
Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Hialeah, FL as of July 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $38,232 per year, or $18.4 per hour.

Assoc. Director, Research Administration (Contracts), Full Time

The University of Miami

Coral Gables, FL • On-site

Full-time

Posted 14 days ago

University Of Miami rating

7.7

Company rating: 7.7 out of 10

Based on 52 frontline employees who took The Breakroom Quiz

254th of 614 rated colleges and universities

Job description

Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
The Office of Research Administration (ORA) has a great job opportunity for an Associate Director of Research Administration (Contracts) to work at the University of Miami.
CORE JOB SUMMARY
The Office of Research Administration (ORA) is the University's institutional office responsible for reviewing, endorsing and submitting proposals to extramural sponsors for research, clinical trials, training, instructional and other sponsored activities. As a leader in the Office of Research Administration (ORA), the Associate Director, Research Administration (Industry Clinical Contracts), is integrally involved in, and supervises a team responsible for, the review and analysis of complex sponsored project agreements and provides research administration services to a portfolio of academic departments and research units, including acting as one of the institutional liaisons with external sponsors to support the University mission. This includes ensuring that sponsored project agreements are consistent with sponsors and University policies and guidelines, while providing outstanding customer service to faculty and support staff. Moreover, the Associate Director, Contracts participates in development of efficient work processes, policies and procedures and drafting of various support documents, templates and other tools to facilitate drafting, reviewing and processing of research agreements.
CORE JOB FUNCTIONS
  • Conducts, and leads a team responsible for, comprehensive analysis and negotiation of research agreements, evaluating terms and conditions of research grants and contracts involving awards from various sources specifically focused on corporate/industry funded Clinical Research and Clinical Trial Agreements (as well as potentially other sources including: government and foundation) and, engaging in negotiations to establish the financial, legal, and other contractual terms.
  • Interacts with other ORA personnel, Principal Investigators and study teams, Compliance, IRB (Human Subject Research Office), Technology Transfer, Risk Management, and other relevant offices to ensure that research initiation is managed in an efficient and effective manner consistent with UM policies and procedures.
  • Maintains advanced knowledge of applicable OMB circulars, NIH Policy Statement and other applicable regulations.
  • Leverages real-time dashboards to monitor team performance, ensuring the team consistently meets or exceeds Service Level Agreement Key Performance Indicators.
  • Drives a culture of accountability by basing team performance assessments on measurable data. Identifies process inefficiencies through data analysis and suggest/implement improvements.
  • Provides updates and status and performance reports to senior management on a regular basis by tracking relevant data using University systems and other tools and provides leadership with metrics, including through output and turnaround time.
  • Oversees, trains, and mentors staff in assigned team.
  • Partners with other departments to facilitate transparent and accountable research administration and coordinate documentation and approval processes.
  • Maintains effective relationships with sponsor representatives to facilitate communication.
  • Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
Education:
Bachelor's degree in relevant field. Juris Doctorate or Master's degree in Business, or Public Administration is highly preferred.
Certification and Licensing:
Certified Research Administrator (CRA), Certified Financial Research Administrator (CFRA) or Certified Pre-Award Research Administrator (CPRA) certification preferred
Experience:
Minimum 10 years of relevant experience, ideally in an academic setting. Appropriate combination of relevant education and/or experience may be considered.
Knowledge, Skills and Attitudes:
  • Knowledge of business and management principles.
  • Extensive knowledge of research administration, preferably in academic institution clinical research.
  • Extensive knowledge of sponsored program regulations; specific areas of expertise in contracting, laws and regulations guiding clinical research.
  • Ability to efficiently research complex information and use it for establishment and improvement of work processes, reporting and data analysis.
  • Excellent written and oral communication.
  • Excellent interpersonal and collaboration skills.
  • Highly numerate with demonstrated excellence in analytic skills.
  • Excellent organizational skills and attention to detail.
  • Works independently with minimal supervision and respects deadlines.
  • Ability to direct, manage, implement, and evaluate department operations.
  • Ability to effectively plan, delegate and/or supervise the work of others.
  • Ability to lead, motivate, develop, and train others.

The University of Miami is recognized as one of the nation's premier research institutions and academic health systems and is among the largest employers in South Florida.
With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.
We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full time
Employee Type:
Staff

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About University of Miami

Sourced by ZipRecruiter

The University of Miami, located in the beautiful Coral Gables, Florida, is a comprehensive, private research institution in the United States. Operating within the higher education industry, the institution offers a multitude of degree programs spanning over 180 majors and program through its 12 colleges. The University was founded in 1925 with the mission to disseminate knowledge, transform lives, and change the world - a mission it has held faithfully to this day. Notably, the University of Miami has gained global recognition for its commitment to research and innovation, with over $324 million in research and sponsored project funding awarded annually.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Coral Gables, FL, US

Year founded

1925

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