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Administration Associate Jobs in Hialeah, FL (NOW HIRING)

Resolve Marine

Accounting Associate

Fort Lauderdale, FL · On-site

The role is structured as approximately 85% accounting support and 15% office administration. Accuracy, consistency, and discretion are central to this position. The Accounting Associate works with ...

NCL Bahamas Ltd.

Associate Corporate Strategy

Miami, FL · On-site

$80 - $100/hr

JOB SUMMARY The Associate Corporate Strategy delivers high-impact work to support strategic ... Finance, Economics, Business Administration, or a related field is required. * MBA or related ...

Morningstar Properties

Office Associate

Fort Lauderdale, FL · On-site

$16.25 - $21.75/hr

... Administration, Data Entry, Team Support, Facility Operations, Microsoft Office, Administrative Support, Weekend Availability, Sales Associate, Sales Specialist, Retail Associate, Assistant Manager

Pocketbook Agency

Operations Associate

Miami, FL · On-site

A growing Miami-based organization is hiring its first workplace Operations Associate. You will be ... and lease administration across the portfolio. The right person will build the systems this ...

BDO USA

Associate, Tax Equity Advisors

Miami, FL · On-site

$125 - $175/hr

Associates will develop deliverables and work side‑by‑side with others on the deal team to ... Master of Business Administration, preferred Experience * Three (3) or more years of relevant ...

Royal Caribbean Group

Associate, Sr Program

Miami, FL · On-site

The Program Associate consults with internal clients in various departments (shore side and ... S. degree with a concentration in Business Administration, Management Information Systems, or a ...

Pwc

Oracle Cloud Finance - Senior Associate

Miami, FL · On-site

$77K - $202K/yr

As a Senior Associate, you will focus on building meaningful client connections and learning how to ... Accounting, Accounting & Finance, Finance, Economics, Business Administration/Management ...

Royal Caribbean Group

Associate, Sr Program

Miami, FL · On-site

The Program Associate consults with internal clients in various departments (shore side and ... S. degree with a concentration in Business Administration, Management Information Systems, or a ...

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Showing results 21-40

All JobsAdministration Associate JobsAdministration Associate Jobs in Hialeah, FL

Administration Associate information

See Hialeah, FL salary details

$11

$18

$27

How much do administration associate jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for administration associate in Hialeah, FL is $18.38, according to ZipRecruiter salary data. Most workers in this role earn between $15.24 and $18.94 per hour, depending on experience, location, and employer.

What is an administration associate?

Administration Associates are professionals who provide vital support to organizations by handling a variety of administrative and clerical tasks. Their responsibilities often include organizing files, scheduling appointments, managing correspondence, and assisting with office operations to ensure smooth workflow. They also frequently help with data entry, record keeping, and coordinating meetings or events. Administration Associates play a key role in maintaining the efficiency and organization of a workplace.

What are the key skills and qualifications needed to thrive as an administration associate?

To thrive as an Administration Associate, you need strong organizational abilities, attention to detail, and proficiency in office procedures, generally supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is typically required. Excellent communication, time management, and problem-solving skills help an Administration Associate excel in supporting teams and managing multiple tasks. These skills ensure smooth office operations, effective coordination, and reliable administrative support in a busy work environment.

What are some common challenges administration associates face when supporting multiple departments, and how can they manage competing priorities effectively?

Administration Associates often support several departments simultaneously, which can lead to conflicting deadlines and shifting priorities. To manage these challenges, it's important to develop strong organizational and communication skills, prioritize tasks based on urgency and impact, and proactively clarify expectations with supervisors and team members. Utilizing tools like shared calendars, task management software, and regular check-ins can help ensure that all responsibilities are addressed efficiently. Seeking feedback and being adaptable also contribute to maintaining a smooth workflow in a dynamic office environment.

What is the difference between Administration Associate vs Administrative Assistant?

AspectAdministration AssociateAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; some roles may prefer associate degree
Work EnvironmentOffice settings across various industriesOffice settings across various industries
Employer & Industry UsageCommon in corporate, healthcare, and government sectorsCommon in corporate, healthcare, and nonprofit sectors
Job ResponsibilitiesSupporting administrative tasks, data entry, schedulingHandling correspondence, scheduling, filing, customer service

While both roles support administrative functions, an Administration Associate often has a broader scope, including data management and project support, whereas an Administrative Assistant typically focuses on clerical and scheduling tasks. Both positions are vital in office operations and share similar credentials and work environments.

What are the most commonly searched types of Administration jobs in Hialeah, FL?

The most popular types of Administration jobs in Hialeah, FL are:

What job categories do people searching Administration Associate jobs in Hialeah, FL look for?

The top searched job categories for Administration Associate jobs in Hialeah, FL are:

What cities near Hialeah, FL are hiring for Administration Associate jobs?

Cities near Hialeah, FL with the most Administration Associate job openings:

Administration Associate jobs near you
Infographic showing various Administration Associate job openings in Hialeah, FL as of August 2026, with employment types broken down into 1% As Needed, 69% Full Time, 27% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $38,232 per year, or $18.4 per hour.

Assoc. Director, Financial Assistance (A)

The University of Miami

Miami, FL • On-site

Full-time

Medical, Dental

Posted 11 days ago

Key responsibilities

  • Oversees the operation of the financial aid program and ensures compliance with regulations and policies.

  • Provides financial aid counseling to students and families, and manages financial aid disbursement processes.

  • Develops, implements, and evaluates policies, procedures, and operational workflows related to financial aid administration.

University Of Miami rating

7.7

Company rating: 7.7 out of 10

Based on 52 frontline employees who took The Breakroom Quiz

265th of 631 rated colleges and universities

Job description

Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
The University of Miami/UHealth Department of Medical Education has an exciting opportunity for a full-time Associate Director, Financial Assistance to work in Miami, FL. The Associate Director, Financial Assistance oversees the operation of the financial aid program and promotes the delivery of excellent customer service to prospective and active students and their families, institutional staff members, external entities, and all other parties who contact the department. Furthermore, the Associate Director, Financial Assistance ensures the department's adherence to institutional and governmental regulations, rules, policies, and procedures.
CORE JOB FUNCTIONS
  • Instructs students and parents on the application process.
  • Assists in the decision-making on awarding scholarships, grants, and other monetary assistance.
  • Maintains current knowledge of all available private, state, and federal financial aid programs.
  • Audits financial aid accounts to ensure accuracy and reports any concerns to appropriate managing staff.
  • Develops policies and procedures manuals, including daily office practices.
  • Coordinates financial aid events and scholarship fairs.
  • Develops financial aid policies and administers academic plan programs.
  • Hires, mentors, supervises, trains, and evaluates department staff.
  • Analyzes, evaluates, and reports on financial goals and objectives.
  • Establishes and continuously assesses the effectiveness of the internal controls within the unit and compliance with University policies and procedures. Ensures employees are trained on controls within the function and on University policy and procedures.

Department Specific Functions
Financial Aid Administration & Operations
  • Serves as the primary operational lead for the Medical School Financial Assistance Office, managing customer service activities, serving as the first point of contact for student inquiries, and resolving complex cases in a timely and professional manner.
  • Implements the administration of FAFSA and CSS Profile processing, exercising professional judgment in the resolution of eligibility issues, verification requirements, CFLAGS, and awarding of federal, institutional, and private financial aid.
  • Collaborates with lending partners and internal stakeholders to facilitate the effective processing, certification, and monitoring of private educational loans.
  • Coordinates financial aid disbursement processes, including the return of funds, reallocations, corrections, and other adjustments to ensure accurate and timely delivery of aid.
  • Modifies financial aid packages based on changes in enrollment status, budget adjustments, receipt of additional resources, and other eligibility considerations.
  • Maintains student financial aid records and documentation in accordance with federal, state, institutional, and audit requirements.
  • Serves as the designated backup for all critical financial aid operations to ensure continuity of services and compliance with regulatory requirements.

Compliance, Appeals & Policy Administration
  • Administers and evaluates Satisfactory Academic Progress (SAP) reviews and appeals, applying institutional and federal regulations to determine eligibility and ensure consistent decision-making.
  • Conducts comprehensive reviews and recommendations for professional judgment requests, special circumstances, dependency overrides, and merit scholarship appeals in accordance with institutional and federal guidelines.
  • Provides operational support of financial aid programs to ensure compliance with federal, state, institutional, and accreditation requirements while maintaining audit readiness and accurate documentation.
  • With the Sr. Director of Financial Aid and Enrollment Management develops, implements, and maintains financial aid policies, procedures, and operational workflows to promote compliance, consistency, and service excellence.
  • Assists with reconciliation activities, reporting requirements, audits, and program reviews related to federal, state, institutional, and private funding sources.
  • Maintains subject matter expertise in federal aid regulations, institutional methodology, and health professions financial aid administration, applying current best practices to support program effectiveness and regulatory compliance.

Student Counseling, Outreach & Financial Wellness
  • Provides individualized financial aid counseling to prospective, incoming, and enrolled students and their families regarding financing options, indebtedness management, loan repayment strategies, and financial planning throughout the educational continuum.
  • Leads financial aid outreach and education initiatives, including presentations, workshops, orientations, admissions events, and communications designed to enhance financial literacy, borrowing awareness, and student engagement.
  • Coordinates financial aid activities related to admissions, orientation, registration, graduation, and other student lifecycle events to ensure seamless service delivery and support student recruitment and retention efforts.

Debt Management Program Leadership
  • Leads the institution's debt management program, including all related operations, educational programming, events, resources, and student engagement initiatives.
  • Engages with AAMC FIRST resources and other professional organizations to maintain expertise in physician loan repayment strategies, financial wellness, and emerging best practices.
  • Partners with student leaders and institutional stakeholders to assess program effectiveness and ensure debt management programming remains relevant, engaging, and impactful.
  • Develops key performance indicators (KPIs), evaluates outcomes, and recommends enhancements to strengthen the effectiveness, innovation, and strategic alignment of the debt management program.
  • Leads the marketing, promotion, and event planning activities associated with debt management and financial wellness programming.

Other Responsibilities
  • Supports institutional efforts related to student affordability, indebtedness monitoring, and financial wellness initiatives.
  • Assists with additional projects, special assignments, and strategic initiatives as requested.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
CORE QUALIFICATIONS
  • Bachelor's Degree in relevant field
  • Minimum 3 years of relevant experience
  • Knowledge of business and management principles.
  • Ability to direct, manage, implement, and evaluate department operations.
  • Ability to establish department goals, and objectives that support the strategic plan.
  • Ability to effectively plan, delegate and/or supervise the work of others.
  • Ability to lead, motivate, develop, and train others.
  • Experience with graduate or medical school financial assistance is preferred.
  • Experience with financial literacy and loan repayment programming is prefferered.
  • Experience working with data and budget analysis in a financial aid setting preferred.
  • Experience with CSS Profile and institutional methodology is preferred.
  • Growth mindset, enthusiasm for work and professional development.
  • Excellent customer service skills and understanding of interpersonal communication with graduate and medical student population are required.
  • Experience with College Board Powerfaids is preferrable.
  • Proficiency in Excel, Microsoft Office, and Copilot is preferable.

Any appropriate combination of relevant education, experience and/or certifications may be considered.
#LI-NN1
The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
Job Status:
Full time
Employee Type:
Staff

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About University of Miami

Sourced by ZipRecruiter

The University of Miami, located in the beautiful Coral Gables, Florida, is a comprehensive, private research institution in the United States. Operating within the higher education industry, the institution offers a multitude of degree programs spanning over 180 majors and program through its 12 colleges. The University was founded in 1925 with the mission to disseminate knowledge, transform lives, and change the world - a mission it has held faithfully to this day. Notably, the University of Miami has gained global recognition for its commitment to research and innovation, with over $324 million in research and sponsored project funding awarded annually.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Coral Gables, FL, US

Year founded

1925

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