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Accounts Payable Assistant Jobs in Rochester, NY

XLI Manufacturing LLC

Office Manager

Gates, NY · On-site

$25 - $30/hr

Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check deposits, and expense reporting, where needed. * Coordinate with finance staff to prepare documentation ...

XLI Manufacturing LLC

Office Manager

Rochester, NY · On-site

$25 - $30/hr

Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check deposits, and expense reporting, where needed. * Coordinate with finance staff to prepare documentation ...

XLI Manufacturing LLC

Office Manager

Rochester, NY

$25 - $30/hr

Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check deposits, and expense reporting, where needed. * Coordinate with finance staff to prepare documentation ...

XLI Manufacturing, LLC

Office Manager

Rochester, NY · On-site

$25 - $30/hr

Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check deposits, and expense reporting, where needed. * Coordinate with finance staff to prepare documentation ...

XLI Manufacturing LLC

Office Manager

Rochester, NY

$25 - $30/hr

Accounting Support * Assist with accounts payable/receivable processes, invoice tracking, check deposits, and expense reporting, where needed. * Coordinate with finance staff to prepare documentation ...

W3Global Inc.

Accountant

Rochester, NY

$55K - $65K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Process Accounts Payable (AP), vendor payments, and statement reconciliations. * Perform daily bank ... * Assist leadership with financial reporting, special projects, and process improvement ...

LIFESPAN OF GREATER ROCHESTER INC

Accountant

Rochester, NY · On-site

$22 - $24/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... * Assist with the development and documentation of the Agency's cost allocations. * Provide backup coverage for Accounts Payable and Accounts Receivable functions. 3.0 Other duties as assigned by ...

Lifespan of Greater Rochester, Inc.

Accountant

Rochester, NY · On-site

$22 - $24/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... * Assist with the development and documentation of the Agency's cost allocations. * Provide backup coverage for Accounts Payable and Accounts Receivable functions. 3.0 Other duties as assigned by ...

Baker Commodities Inc

Accounting Clerk

Rochester, NY · On-site

$25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Monitor accounts payable schedules and file vendor invoices daily. * Review 60/90 - day past-due ... Prepare monthly aging report for Assistant General Manager. * Enter and post payments into the ...

ShiftHop LLC

Director of Operations

Rochester, NY · Remote

$85K - $135K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Oversee the financial team, ensuring prompt payments are received by partner facilities, and resolving any Accounts Payable complaints * Assist in the hiring, training and oversight of Facility ...

NBT Bank

Staff Accountant - EPIC

Rochester, NY · On-site

$21.01 - $29.41/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... Billing, Accounts Payable, Accounts Receivable and general accounting. Education and Experience ... Tasks Performed: * 40% Assist team members and clients with fee related inquiries. Worklog ...

NBT Bank

Staff Accountant - EPIC

Rochester, NY · On-site

$21.01 - $29.41/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... Billing, Accounts Payable, Accounts Receivable and general accounting. Education and Experience ... Tasks Performed: * 40% Assist team members and clients with fee related inquiries. Worklog ...

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Accounts Payable Assistant information

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How much do accounts payable assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for accounts payable assistant in Rochester, NY is $20.87, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $22.55 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an accounts payable assistant?

To thrive as an Accounts Payable Assistant, you need strong numerical accuracy, attention to detail, and a basic understanding of accounting principles, typically supported by a diploma or relevant coursework in finance or accounting. Familiarity with accounting software such as SAP, QuickBooks, or Oracle, as well as proficiency in Microsoft Excel, is commonly required. Excellent organizational abilities, time management, and effective communication set top candidates apart in this role. These skills ensure timely and accurate invoice processing, support financial integrity, and facilitate smooth workflows within finance teams.

What are some common challenges accounts payable assistants face and how can they be managed effectively?

Accounts Payable Assistants often encounter challenges such as managing high volumes of invoices, ensuring timely payments, and resolving discrepancies with vendors. Staying organized with digital tools and maintaining strong attention to detail can help prevent errors and missed deadlines. Effective communication skills are also essential for collaborating with vendors and internal departments to quickly resolve issues and maintain positive relationships. Adapting to changes in accounting software or processes is another common challenge, so a willingness to learn and remain flexible is valuable in this role.

What is the difference between Accounts Payable Assistant vs Accounts Payable Clerk?

AspectAccounts Payable AssistantAccounts Payable Clerk
CredentialsHigh school diploma, basic accounting knowledgeHigh school diploma, some roles prefer accounting courses
Work EnvironmentOffice setting, supporting accounts payable teamOffice environment, handling invoice processing and data entry
Employer UsageCommonly used in small to medium businessesWidely used across various industries and company sizes
Search IntentPeople comparing entry-level accounts payable rolesIndividuals seeking detailed accounts payable processing roles

Both roles involve processing invoices and supporting the accounts payable department. The Accounts Payable Assistant often provides administrative support and may handle basic data entry, while the Accounts Payable Clerk typically manages invoice processing, data reconciliation, and payment preparation. The roles are similar but differ slightly in scope and responsibilities, with the Assistant often serving as a support role within the accounts payable team.

What is an accounts payable assistant?

Accounts Payable Assistants are professionals who manage and process a company’s outgoing payments. They are responsible for tasks such as verifying invoices, reconciling statements, preparing payment runs, and maintaining accurate financial records. Their work ensures that suppliers and vendors are paid on time, which helps maintain good business relationships and supports the smooth financial operation of the organization. Attention to detail and strong organizational skills are important in this role.

What are the most commonly searched types of Accounts Payable jobs in Rochester, NY?

The most popular types of Accounts Payable jobs in Rochester, NY are:

What are popular job titles related to Accounts Payable Assistant jobs in Rochester, NY?

For Accounts Payable Assistant jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Accounts Payable Assistant jobs in Rochester, NY look for?

The top searched job categories for Accounts Payable Assistant jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Accounts Payable Assistant jobs?

Cities near Rochester, NY with the most Accounts Payable Assistant job openings:

Accounts Payable Assistant jobs near you
Infographic showing various Accounts Payable Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,417 per year, or $20.9 per hour.

Clinic Administrative Assistant

Fresenius Medical Care

Rochester, NY • On-site

$17.75 - $24/hr

Full-time

Posted 13 days ago

Fresenius Medical Care rating

6.7

Company rating: 6.7 out of 10

Based on 1,330 frontline employees who took The Breakroom Quiz

530th of 887 rated healthcare providers

Job description

PURPOSE AND SCOPE:
Performing general office duties incorporating a variety of basic and routine clerical and secretarial duties in a clinical environment.
Be the "face" of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families. As a secretary/receptionist at Fresenius Kidney Care, you will be an integral part of a cross-functional team, providing administrative support to maintain clinic operations and provide the best customer care for patients living with kidney disease.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Under general supervision, follows established company policies and procedures and applies acquired job skills to:
Patient Engagement and Front Desk - Responsibilities may include the following based on location and business need:
  • Answering telephone & routing calls to the appropriate person
  • Professionally greet all patients and guests.
  • Maintain a professional environment at all times. Monitors the reception and waiting areas.
  • Distributing incoming mail.
  • Obtain necessary signatures to ensure the efficient processing of admissions data in accordance with FMCNA policies and procedures.
  • Ensure all aspects of patient confidentiality are maintained at all times

Scheduling and Registration - Responsibilities may include the following based on location and business need:
  • Maintains accurate records of hospitalization, patient travel, etc. to facilitate coordination of patient scheduling, ancillary testing, etc.
    • Prepares medical records for facsimile or mail related to travel, transplant, disability and others.
    • Organizes travel for patients by contacting and providing requested medical records.
    • Coordinates with transient patient paperwork.
    • Coordinates transfer placements and confirmations along with Clinical Manager.
    • Confirms admissions paperwork is completed and sent to designated department(s), such as billing, by collecting, faxing and scanning.
    • Assist with medical appointment referrals and scheduling.
    • Assist with transportation coordination and referrals.
  • Ensures data entry has been completed for Crown Web. Related to ESRD 2728. ESRD 2746 and PART.
  • Monthly insurance card scanning

Administrative and Additional Responsibilities - Responsibilities may include the following based on location and business need:
  • Setting up and maintaining filing systems and basic databases as applicable.
  • Completing forms and reports as required by the various company offices and outside vendors and agencies.
  • Preparing purchase orders using the appropriate software application.
  • Assisting with department/facility accounts receivable and accounts payable functions and responsibilities as needed.
  • Maintaining inventory of the necessary office supplies
  • Assists in auditing records for ongoing compliance with medical records standards (H&Ps, monthly physician progress notes, care plans, etc).
  • Assists in the collection of Patient Demographic Information and Continuous Quality Improvement Data.
  • Assemble, file and maintain patient medical records
  • Print patient schedule and pull patient charts daily.
  • Arrange for package pickup and delivery.
  • Assists with month-end reporting requirements.
  • Participate in collaboration sessions such as center/team huddles and staff meetings.
  • Attend education and training sessions as appropriate and apply key learnings.

SKILLS:
  • Knowledge of office procedures required.
  • Proficient in Microsoft office applications
  • Ability to adapt to supporting software applications.
  • Professional attitude and appearance
  • Solid written and verbal communication skills
  • Ability to be resourceful and proactive when issues arise
  • Strong organizational skills
  • Multitasking and time-management skills, with the ability to prioritize tasks
  • Customer service attitude

PHYSICAL DEMANDS AND WORKING CONDITIONS:
  • The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Day to day work includes desk and personal computer work and possible interaction with patients, facility staff and physicians. The position may require travel between assigned facilities and various locations within the community. The work environment may be characteristic of a health care facility with air temperature control and moderate noise levels. May be exposed to infectious and contagious diseases/materials

SUPERVISION:
  • None

EDUCATION:
  • High School Diploma or GED required

EXPERIENCE AND REQUIRED SKILLS:
  • Minimum 6 months relevant experience without a degree.
  • 1-2 years related experience preferred.
  • Experience working knowledge of computers with Microsoft Word, Excel and PowerPoint preferred. Good verbal communication skills.
  • Pleasant telephone manner.

The rate of pay for this position will depend on the successful candidate's work location and qualifications, including relevant education, work experience, skills, and competencies.
Hourly Rate: $14.00 - $23.00
Fresenius Medical Care maintains a drug-free workplace in accordance with applicable federal and state laws.
Fresenius Medical Care is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sexual orientation, gender identity, parental status, national origin, age, disability, military service, or other non-merit-based factors

What Fresenius Medical Care employees say

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Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

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About Fresenius Medical Care

Sourced by ZipRecruiter

We are a Team of more than 70,000 with one guiding Principle Patients First. This promise starts with providing the most comprehensive care for people living with Chronic Kidney Disease and extends to Innovative Solutions that are redefining Healthcare and setting the industry standard. From evolving home Dialysis and Patient education programs to improving patient care to providing World Class Research and Data driven insights. Our vertically integrated network tirelessly seeks new ways to improve the quality of our Patients' lives. We believe each of us can make an impact and together we can change an industry. Our Mission is to Provide Superior care that improves the quality of life of every patient, every day, setting the standard by which others in the Healthcare Industry are judged. And none of us does it alone. We bring together the brightest minds in kidney care to Dream, Research, and Innovate.

Industry

Health care and social assistance

Company size

10,000+ Employees

Headquarters location

Waltham, MA, US

Year founded

1996

Social media

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