Accounts Payable Assistant Jobs in Rochester, NY

Description

Treasurer

Department: Finance & Accounting
Reports To: Chief Financial Officer (CFO)
Location: Manufacturing Facility
Employment Type: Full-Time, Exempt

Position Summary

The Treasurer is responsible for managing the company's financial resources, liquidity, banking relationships, cash flow, and financial risk. This position plays a key role in ensuring the organization maintains adequate cash to support manufacturing operations while maximizing the use of company funds and maintaining strong financial controls.

The Treasurer will work closely with the CFO, accounting team, executive leadership, banking partners, insurance providers, and other financial institutions. The ideal candidate is highly analytical, organized, detail-oriented, and comfortable working in a fast-paced manufacturing environment where financial decisions directly support operational needs and business growth.

Essential Duties & Responsibilities

Cash & Treasury Management

• Manage daily cash position and short-term liquidity requirements.
• Monitor cash receipts, disbursements, and overall cash flow.
• Prepare and maintain short- and long-term cash flow forecasts.
• Ensure adequate liquidity is available to support payroll, vendors, capital expenditures, and other operating requirements.
• Recommend strategies for optimizing excess cash and minimizing borrowing costs.
• Monitor company bank accounts and coordinate transfers between accounts as needed.
• Review and approve banking transactions in accordance with company authorization policies.
• Maintain appropriate segregation of duties and internal controls over cash.

Banking & Financial Institution Relationships

• Manage day-to-day relationships with banks and other financial institutions.
• Coordinate banking services, account openings/closures, authorized signers, and treasury management services.
• Assist with negotiations involving banking fees, interest rates, credit facilities, and other financial services.
• Monitor compliance with loan and credit agreements.
• Maintain documentation related to company debt, credit facilities, guarantees, and other financing arrangements.
• Serve as a key point of contact with lenders and financial institutions.

Accounts Receivable & Accounts Payable Oversight

• Monitor accounts receivable collections and working capital trends.
• Review customer payment patterns and identify potential collection risks.
• Monitor accounts payable activity and vendor payment requirements.
• Work with Accounting and Operations to optimize payment timing while maintaining strong vendor relationships.
• Assist with establishing appropriate customer credit limits and payment terms.
• Monitor days sales outstanding (DSO), days payable outstanding (DPO), and other working capital metrics.

Financial Planning & Analysis

• Assist the CFO with financial forecasting, budgeting, and cash flow planning.
• Analyze financial trends and identify opportunities to improve cash flow and profitability.
• Provide management with regular reporting regarding cash, working capital, debt, and liquidity.
• Support financial analysis related to capital expenditures and major business investments.
• Assist with financial modeling for acquisitions, expansion projects, equipment purchases, and other strategic initiatives.

Debt & Capital Management

• Monitor the company's debt portfolio and scheduled payments.
• Maintain accurate records of loans, lines of credit, leases, and other financing arrangements.
• Assist with refinancing activities and financing negotiations.
• Evaluate financing alternatives for equipment purchases and capital projects.
• Monitor compliance with financial covenants and reporting requirements.

Risk Management & Insurance

• Assist with management of the company's commercial insurance programs, including property, casualty, workers' compensation, liability, and other applicable coverages.
• Coordinate with insurance brokers and carriers regarding renewals, claims, certificates, and coverage requirements.
• Assist with identifying and mitigating financial and operational risks.
• Monitor exposure to interest rate, credit, liquidity, and other financial risks.
• Support the CFO and executive team in developing appropriate risk management strategies.

Internal Controls & Compliance

• Develop, maintain, and monitor treasury-related policies and procedures.
• Ensure appropriate controls are in place over cash, banking activities, credit, and financial transactions.
• Assist with internal and external audits as needed.
• Maintain accurate and complete treasury records and supporting documentation.
• Ensure compliance with applicable financial policies, banking requirements, loan covenants, and company procedures.

Manufacturing & Operational Support

• Develop an understanding of the company's manufacturing operations, working capital cycle, inventory requirements, and capital equipment needs.
• Partner with Operations, Purchasing, Sales, and Accounting to understand factors affecting cash flow.
• Analyze the financial impact of inventory levels, customer payment terms, vendor terms, and capital expenditures.
• Support management in evaluating major equipment purchases and facility investments.
• Identify opportunities to improve working capital throughout the manufacturing organization.

Leadership & Collaboration

• Partner closely with the CFO and accounting team on financial strategy and planning.
• Collaborate with Operations, Purchasing, Sales, and Human Resources as necessary to support company objectives.
• Maintain strong relationships with external banking, lending, insurance, and financial partners.
• Promote a culture of financial discipline, accountability, and strong internal controls.
• Provide guidance and support to accounting personnel regarding treasury-related activities.

Qualifications

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field required.
• 5+ years of progressive experience in treasury, finance, accounting, or financial management.
• Manufacturing or other operationally complex industry experience strongly preferred.
• Strong understanding of cash management, banking, working capital, and financial controls.
• Experience managing banking relationships and credit facilities.
• Strong analytical and problem-solving skills.
• Advanced Excel skills and experience with ERP/accounting systems.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong organizational skills with exceptional attention to detail.
• Ability to work independently while effectively collaborating with executive leadership and cross-functional teams.

Preferred Qualifications

• Certified Treasury Professional (CTP), CPA, MBA, or similar credential.
• Experience with a privately held manufacturing company.
• Experience with equipment financing, lines of credit, commercial lending, or other manufacturing-related financing.
• Experience with ERP systems and financial reporting tools.
• Knowledge of manufacturing working capital metrics and cost structures.

Key Performance Indicators

Success in this position will be measured by:

• Accurate and timely cash flow forecasting.
• Effective management of company liquidity.
• Optimization of cash balances and borrowing costs.
• Strong banking and lender relationships.
• Effective working capital management.
• Timely debt and covenant compliance.
• Strong treasury-related internal controls.
• Reduction of unnecessary financial costs and risks.
• Accurate and timely financial information provided to management.

Physical & Work Environment

This position primarily works in an office environment within a manufacturing facility. Periodic interaction with the manufacturing floor, operations personnel, vendors, banking partners, and other external stakeholders may be required.