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Academic Assistant Jobs (NOW HIRING)

CNM LLP

Academic Technical Assistant

Albuquerque, NM · On-site

$16.20 - $20.24/hr

NE03 Position Summary The Academic Administrative Assistant provides administrative support for faculty, administrators and students within their academic school, promoting a supportive learning ...

Chess

Academic Technical Assistant

Albuquerque, NM · On-site

$16.20 - $20.24/hr

NE03 Position Summary The Academic Administrative Assistant provides administrative support for faculty, administrators and students within their academic school, promoting a supportive learning ...

AEI

Assistant, Academic Programs

Washington, DC · On-site

Role Overview The Academic Programs assistants support AEI's higher education outreach by coordinating campus outreach and scholar events, producing newsletters and materials for online engagement ...

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How much do academic assistant jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for academic assistant in the United States is $18.58, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $20.43 per hour, depending on experience, location, and employer.

What is an academic assistant?

Academic Assistants are support staff who help faculty members, researchers, or academic departments with a variety of tasks. Their duties often include administrative support, organizing course materials, assisting with research, scheduling meetings, grading assignments, and helping students. Academic Assistants play a vital role in ensuring the smooth operation of educational and research activities within schools, colleges, and universities.

How does an academic assistant typically collaborate with faculty and students on a daily basis?

Academic Assistants often serve as a bridge between faculty and students, helping to coordinate schedules, distribute course materials, and provide administrative support for classes and projects. On a daily basis, they may assist professors with grading, answer student inquiries about assignments, and help organize departmental events or meetings. Effective communication and multitasking are crucial, as Academic Assistants frequently juggle requests from multiple stakeholders to ensure the smooth operation of academic programs.

What are the key skills and qualifications needed to thrive as an academic assistant, and why are they important?

To thrive as an Academic Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by a relevant degree or office experience. Familiarity with educational management systems, office software like Microsoft Office, and tools such as scheduling platforms is typically required. Excellent communication, multitasking ability, and a service-oriented attitude are vital soft skills for supporting faculty and students effectively. These skills ensure smooth academic operations, timely assistance, and a well-coordinated educational environment.

What is the difference between Academic Assistant vs Teaching Assistant?

AspectAcademic AssistantTeaching Assistant
Required CredentialsAssociate's or Bachelor's degree often preferredUsually enrolled in or recent graduate of a relevant program
Work EnvironmentAdministrative offices, labs, or research settings within educational institutionsClassrooms, labs, assisting professors and students
Employer & Industry UsageUniversities, colleges, research institutionsPrimarily in schools, colleges, and universities
Common Search & ComparisonOften compared for support roles in academiaFocuses on assisting in teaching activities

Academic Assistants typically handle administrative and research support tasks within educational institutions, requiring relevant degrees or certifications. Teaching Assistants focus more on classroom support, assisting professors and students directly. While both roles support academic environments, their responsibilities and work settings differ, making them distinct career paths within the education sector.

How do I become an academic assistant in college?

To become an academic assistant in college, candidates typically need to have strong academic performance, relevant subject knowledge, and good communication skills. Many colleges require applicants to apply through the department or student employment office, and some positions may require prior experience or training in tutoring or teaching assistance. Familiarity with campus tools like learning management systems can also be beneficial.
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Academic Assistant jobs near you
Infographic showing various Academic Assistant job openings in the United States as of August 2026, with employment types broken down into 33% Full Time, and 67% Part Time. Highlights an 100% In-person job distribution, with an average salary of $38,637 per year, or $18.6 per hour.

Academic Technical Assistant

CNM LLP

Albuquerque, NM • On-site

$16.20 - $20.24/hr

Full-time

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Compensation:
$16.20-$20.24
Compensation Type:
Hourly
Employment Type:
Regular
Grade:
NE03
Position Summary
The Academic Administrative Assistant provides administrative support for faculty, administrators and students within their academic school, promoting a supportive learning environment. Depending upon departmental needs, Academic Technical Assistants fulfill specialized support roles as part of a team. The specialized support role of an Academic Technical Assistant can include budget management and purchasing, travel coordination, payroll and compensation, faculty leave management, academic course scheduling, etc.
Duties & Responsibilities
Payroll and Compensation Coordinator:
  • Enter faculty course loads and compensation data into Workday, ensuring accuracy and generating Period Activity Pay (PAP).
  • Coordinates faculty teaching intent forms and communication with human resources
  • Processes department-approved course releases and project compensations, including collecting official agreements and tracking project outcomes.
  • Monitors and audits faculty leave requests, verifies course schedules and office hours against leave requests before submission to supervisors.
  • Tracks professional development hours for part-time faculty and processes One-Time Payments for substitute assignments and supplemental pay.
  • Tracks and records class cancellations.

Budget and Purchasing Coordinator:
  • Coordinates accounting activities and prepares internal reports,
  • Participates in budget planning
  • Establish purchase oorders
  • Monitors department purchases, costs, and invoices.
  • Maintains inventory processes and procedures for the school.

Travel Coordinator:
  • Obtain travel information from faculty and staff and prepare spend authorization in Workday
  • Work with approved travel agents to book airfare and lodging for traveler
  • Obtain necessary approvals for hotel rates above approved amount, rental car use, etc.
  • Complete conference registration for traveler
  • Ensure travelers understand rules and regulations of travel and receipt reimbursement
  • College receipts and enter spend authorization in Workday for reimbursement after travel.

Communications Coordinator:
  • Manage reception desk
  • Collect and record FT/PT office assignments
  • Maintain office equipment - copiers, telephones, printers, etc.
  • General communications to faculty and students
  • General duties and tasks - computer and key dispersant
  • Inventory and supplies recordkeeping

Academic Course Scheduling Coordinator:
  • Supports the development of academic course schedules
  • Coordinates approval of course schedules with faculty
  • Processes necessary changes to the course schedule
  • Assists with scheduling rooms for non-course needs

Performs other related administrative duties as assigned by department leadership, which could include backup coverage of reception desk.
Minimum Qualifications:
  • High school diploma or equivalent

AND
  • Up to two (2) years of related experience

OR
  • Associates degree

Preferences:
  • Experience providing administrative or office support in a professional setting
  • Experience with purchasing, budget tracking or other financial administrative tasks
  • Proficiency with Microsoft Office applications and common office technology
  • Customer service experience

Best Consideration Date: 8/30/2026
EEO STATEMENT:
As an EEO employer, Central New Mexico Community College will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, serious medical condition or status as a protected veteran or spousal affiliation. Central New Mexico Community College hires only U.S. citizens and individuals lawfully authorized to work in the U.S.

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