Accounting Clerk / Office Assistant

Cell Plus II, Inc / U.S. Cellular

Baraboo, WI

Expired: March 29, 2024 Applications are no longer accepted.

$18 to $22 Hourly
Full-Time

Accounting Clerk / Office Assistant

Do you lack APPRECIATION from your employer?

Are you READY for a Career with PURPOSE?

Would you ENJOY a Fun, POSITIVE and GENEROUS Culture?

Compensation: $18.00 to $22.00 an hour based on experience

Job Type: Full-time, on-site

PRIMARY PURPOSE: Work at the front desk in all areas, accounts payable, accounts receivable and in general office/administration with a positive attitude, a strong work ethic, and a commitment to always maintaining professionalism.

DUTIES AND RESPONSIBILITIES

Accounts Payable & Accounts Receivable

Assists the Owner/President in performing all accounting functions, including but not limited to:

Perform day to day financial transactions, including verifying, classifying, computing, posting, and recording accounts payable data into QuickBooks and Bill.com.
Process and mail out statements and invoices for accounts receivable, along with following up on Aging account balances due.
Process payments via credit card, ACH, or mailed checks for accounts payable.
Reconciliation of credit card statements, incoming invoices, and other financial records to ensure accuracy and resolve any discrepancies.
Digitally collect and ensure submission of all receipts/invoices from employee purchases to match with credit card entries.
Gather information to create month end reports for the accountant and Owner/President.
Closely monitor incoming bills and communicate with vendors, utilities, etc. to resolve any billing errors, incorrect charges, or late fees etc.

Properly process and record incoming digital and check payments from accounts receivable.

Responsible for collecting and updating Form W9 with vendors and collaborating with accountant for 1099 processing.
Reconciling US Cellular phone inventory Returns/DOA's/RMA's
Ensures that appropriate statements, paid receipts, bank records, etc. are maintained and filed, according to departmental guidelines
Handles communications on deposit discrepancies, ordering deposit slips, etc.

Office Assistant

Office tasks, including, but not limited to:

Engage with incoming phone calls and visitors with a warm and professional demeanor, directing them to the appropriate contacts
Keep the public areas inviting and organized, ensuring a welcoming atmosphere for all guests
Proactively order and stock, office & kitchen supplies to keep the corporate office running smoothly
Perform duties such as scanning, digital filing, filing, photocopying.
Creating documents in Word and Excel
Assist all Corporate Office members with various tasks
Creating labels for outgoing mail and packages
Run errands - Outgoing UPS drop-off, Meal pick-up, Bank deposit, etc.
Sorting incoming mail / packages and distributing through office
Managing communications with all service companies for all locations - Water delivery, Floor mats, window cleaning, carpet cleaning
Maintains the complete property listing including Landlord contacts, lease terms, Maintenance contracts, service contacts, etc.
Ordering certain items for all locations, such as shirts, nametags, and general store supplies
Assist Owner in planning, booking, and preparing for year-end party
Assist with coordination of Community Events as needed
Works closely with local insurance agency regarding vehicle fleet coverage, drivers, claims, etc. and a variety of other needs - Property Ins. Claims, liability certificates for events, etc.
Decorating for holidays

Qualifications:

High school diploma or equivalent; associate or bachelor's degree in accounting or related field is a plus
Bookkeeping courses, preferred
One to two years of accounting or bookkeeping and office assistant experience, preferred
Prior experience with computers, data entry, and Microsoft Office Suite

Requirements:

Ability to learn new systems/processes
Must have clear organizational skills
Ability to read and interpret documents
Ability to write routine reports and correspondence
Ability to effectively present information and respond to questions from customers, vendors and employees
Ability to define problems, collect data, establish facts, and draw valid conclusions
Ability to solve practical problems independently or in a team environment
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Strong basic math
Must be able to define problems, collect data, establish facts and draw valid conclusions
Must be flexible regarding scheduling based on business demands
Able to lift and mover up to 25lbs
High degree of accuracy and attention to detail
Ability to manage and complete multiple tasks
Able to bend, stretch, twist and stand or sit for long periods of time
Willingness to learn
Clear organization