Program Coordinator, Special Services

DESCRIPTION
The job of Coordinator, Program is done for the purpose/s of coordinating program
activities and action plans; monitoring program standards; providing technical assistance, resources, and ongoing support.

Puget Sound Educational Service District seeks a dynamic, highly skilled Program Coordinator to centralize and streamline critical functions and facilitate key office operations to support the Special Services team in the Learning, Teaching and Family Support Department. The Program Coordinator will coordinate and monitor a wide variety of complex activities, plan and oversee large-scale events, provide administrative and technical support, serve as a departmental resource, provide ongoing support to staff, and oversees multiple budgets.

Open until filled; for best consideration, submit a complete application by best consideration date of Sunday, May 19, 2024.

PSESD is one of nine regional educational agencies serving school districts, charter schools and state-approved private schools in Washington. Educational Service Districts, created by the legislature, are an essential regional delivery system for early learning and K-12 services in the state. PSESD is committed to becoming an Antiracist Multicultural Organization driven by equity in education.

Essential Functions

• Collaborates with others for the purpose of sharing expertise and resources, resolving issues, implementing, and maintaining services and programs.
• Coordinates with external customers for the purpose of developing programs, resolving issues, and maintaining services.
• Coordinates a variety of on-site and off-site events, assessments, workshops, trainings, courses, etc. for the purpose of ensuring necessary department/program outcomes are achieved.
• Embodies the principles and practices that form our culture and commitment to becoming an Antiracist Multicultural Organization for the purpose of meeting the Agency’s End: Success for Each Child and Eliminating the Opportunity Gap by Leading with Racial Equity.
• Maintains a variety of manual and electronic documents, files, and records for the purpose of providing up-to-date reference and audit trail for compliance with district, local, state and federal regulations.
• May oversee the work of other staff for the purpose of ensuring program objectives are met within budget.
• Monitors program components (e.g. procedures and processes, communications, training needs, data, RFP process, grants, contracts for services, events, budgets and expenditures, etc.) for the purpose of coordinating activities and ensuring compliance with established financial, legal and/or administrative requirements.
• Participates in meetings, workshops, trainings, committees, etc. for the purpose of receiving, conveying, and/or gathering information required to perform functions.
• Prepares a wide variety of written materials for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes documents and materials for the purpose of disseminating information to appropriate parties.
• Provides training and/or technical assistance in assigned subject area to support the facilitation of action plans and/or the adoption of key strategies for the purpose of ensuring services are delivered in conformance with established guidelines, priorities, and needs.
• Responds to inquiries for the purpose of resolving problems, providing information and/or referring to appropriate personnel.

JOB-SPECIFIC COMPETENCIES

JOB-SPECIFIC COMPETENCIES

ACCOUNTABILITY: Takes responsibility and ownership for successfully accomplishing work and Agency objectives, and delivering results. Sets high standards of shared performance for self and others.

ACCURACY AND ATTENTION TO DETAIL: Ensures work is thoughtfully completed, accurate, and error free to the highest degree possible.

PLANNING, ORGANIZATION, AND PRIORITIZATION: Assesses the work to be performed, and considers how it should be organized and accomplished, with appropriate priorities and realistic time parameters.

RECORDKEEPING AND DOCUMENTATION: Gathers, organizes, and maintains records, following confidential information and security protocols as needed. Accurately documents relevant/essential actions, processes, and practices.

TEAMWORK: Works collaboratively with others to achieve shared goals and make decisions.

ANTIRACIST LEADERSHIP COMPETENCIES

CULTURAL PROFICIENCY: Articulates and applies historical context of racism and understands the current reality of students and communities of color in order to support racial equity. Actively demonstrates a commitment to supporting equity and inclusion, and serves as an advocate with colleagues, partners, and communities to meet the Agency's End and goal of becoming an Antiracist Multicultural Organization in support of eliminating the opportunity gap.

RACIAL EQUITY ADVOCATE: Recognizes, supports, and engages in dismantling institutional racism. Partners with and is accountable to those with whom we are in a transformational relationship, including children, families, and communities of color.

RACIAL EQUITY MINDSET: Demonstrates awareness of biases, internalized racial superiority and oppression. Leads with a racial equity lens and actively uses the racial equity tool in meaningful ways.

TRANSFORMATIONAL VALUES: Contributes to valuable and positive, antiracist transformation in individuals, organizations, and social systems in an effort to actively progress across the antiracist multicultural institution continuum. Is able to foster a sense of community and shared purpose via collaboration and cooperation with others inside and outside PSESD. Embodies the principles and practices that form the Agency’s culture. Operates from an abundance mentality that recognizes opportunities, and is optimistic and realistic about the future.

MINIMUM QUALIFICATIONS

• Community college and/or vocational school degree with study in job-related area, and progressively responsible job-related work experience.
• Strong organizational skills and ability to prioritize work related tasks.
• Experience in the efficient management of multiple functions for several staff in a busy office environment.
• Writing, proofreading, and editing experience.
• Experience designing creative, graphic-rich documents, and presentations.
• Spreadsheet and database management experience, including data entry, manipulation, analysis and/or report creation.
• Budget & invoice management experience.
• Website management, PowerPoint, or other publishing software experience.
• Familiarity with virtual technologies for meeting support (e.g., Zoom, RingCentral, Teams).
• Ability to demonstrate an understanding and commitment to personal and organizational racial equity journeys.

PREFERRED QUALIFICATIONS

• Excellent communication skills and experience coordinating meetings, budgets, and materials for multiple internal and external partners (including district and school leaders, community organization leaders, parents, and youth).
• Fiscal literacy preparation and forecasting experience.
• Experience coordinating across departments for program services, fiscal, and communication purposes.
• Professional experience with large project management and event delivery.
• Professional experience providing exemplary customer service to school districts and interagency.
• Ability to work independently and collaboratively as an active team member.
• Experience generating/creating material for and/or publishing monthly newsletters.
• Interest and experience in community and family engagement and educational equity.
• Interest and experience in collecting and managing numerical and narrative information for the purposes of report creation and dissemination.
• Familiarity with grant management and compliance.