PSYCHIATRIC REHABILITATION PROGRAM (PRP) SUPERVISOR

Job Description

PRP SUPERVISOR JOB DESCRIPTION

TITLE: PRP SUPERVISOR

PROGRAM:Psychiatric Rehabilitation Program

REPORTS TO:Program Director/Executive Team

HOURS: 40 hours per week

SALARY: Contingent upon Experience

BASIC FUNCTION: Meet twice per month or weekly for supervision with Direct Care Staff; review and sign off on Individual Rehabilitation Plans, all contact notes, and all summaries; follow written correspondence and ensure compliance with agency and regulatory requirements; reconcile contact notes, Individual Rehabilitation Plans and summaries in the electronic health records system; notify the Direct Care Staff of the date for corrections needed; monitor timeliness of paperwork submission; develop a WIN (Work improvement Notice) as a disciplinary action for Direct Care Staff if needed; respond in a timely manner to Direct Care Staff/administrative issues, emails and calls; support Direct Care Staff in client engagement; attend trainings and workshops as required for professional development; provide copies of CEU certificates and ensure that Direct Care staff submits their CEU certificates; participate in mandatory Supervisor meetings; complete annual and semi-annual evaluations and supervision forms for Direct Care Staff; submit copies and approval of all Direct Care Staff’s monthly billing summaries and invoices

DUTIES AND RESPONSIBILITIES

TASKS

• Attend all PRP Training Orientation.
• Complete Pathwright and setup Dropbox by the end of Orientation.
• Respond to emails and phone calls.
• Complete required job trainings on site and/or off site.
• Provide Human Resources documents when requested.
• Attend all mandatory Synergy or PRP Program meetings.
• Ensure Direct Care Staff or DCS are provided with Emergency Contact List that includes the phone number and e-mail of their Direct Supervisor, Program Director and Executive Team
• Ensure DCS has completed Pathwright training and provide additional supportive information/support and or training as needed on documentation
• Provide weekly supervision the first month of employment, after that meet every other week. (Rehabilitation Specialists are expected to provide support as needed, which includes assisting with client engagement, assisting with FSW engagement if needed, weekly check-ins outside of supervision, and possibly accompanying DCS on initial outings/home visits or where there is cause for supervisor intervention, role-plays, providing community resources if needed, etc.)
• Effective use of supervision - Ensure to complete supervision form and have DCS sign during supervision, then submit in Human Resources box. Also, ensure to follow up on open items from supervision and have follow up evidence (i.e. emails). Rehabilitation Supervisor is expected to cc Program Director and Executive Team on emails regarding missing, incomplete, or inaccurate documentation, and DCS is expected to complete corrections by deadlines given.
• Support DCS in attaining monthly on-site activities (support with developing ideas of on-site and off-site activities, as needed)
• Support DCS in connecting and collaborating with the Therapist. (touch base on treatment, insurance status, discharge if no contact in 30 days, etc.)
• Support DCS in connecting client to community resources
• Sign off on documentation
• Review weekly billing summary - match billing summary with documentation submitted in Electronic Health Records system and follow up to ensure documentation is current including memo section
• Complete & submit Monthly Supervision Form for each DCS supervised and submit copies of the supervision forms for the month to Human Resources
• Submit Rehabilitation Specialist Report and Monthly Supervisor’s Report each month
• Review & approve invoices. Only approve visits with completed documentation (Notes, Transition Summaries, Individual Rehabilitation Plans (IRPs), Monthly Summaries, Memo Section). Documentation is considered complete when it has been inputted and signed in the Electronic Health Records system and IRP’s have been signed by client and placed in supervisor’s box. If you are awaiting documentation, you may request that the DCS' check be held. If a Rehabilitation Specialist approves invoices that have outstanding documentation, their checks will be held/delayed as well as the DCS check.
• Notify Program Director and Executive Team when Documentation is beyond paperwork guidelines and inform of any corrective action plans for outstanding paperwork. Also, if there are any systemic barriers impacting their work.

SKILLS AND ABILITIES:  Active Listening, Social Perceptiveness, Critical Thinking, Speaking, Reading Comprehension, Writing, Active Learning, Coordination, Judgment and Decision Making, Service Orientation, Computer Skills, Microsoft Office (Word and Excel), Oral Comprehension, Oral Expression, Speech Clarity, Inductive Reasoning, Problem Sensitivity, Speech Recognition, Deductive Reasoning, Selective Attention, Written Expression

WORK ACTIVITIES:  Establishing and Maintaining Interpersonal Relationships; Getting Information; Assisting and Caring for Others; Communicating with Supervisors, Peers, or Subordinates; Performing for or Working Directly with the Public; Documenting/Recording Information; Judging the Qualities of Things, Services, or People; Making Decisions and Solving Problems; Communicating with Persons Outside Organization; Identifying Objects, Actions, and Events

QUALIFICATION CRITERIA

EDUCATION:  Licensed mental health professional, (LMSW,LCSW,LGPC,LCPC or CPRP) Rehabilitation Counselor certified by the Commission on Rehabilitation Certification or Bachelor’s prepared certified psychiatric rehabilitation practitioner certified by the U.S. Psychiatric Rehabilitation Association

EXPERIENCE:  At least 2 years of supervisory experience

Job Types:  Full time, Contractual or Employee -$65,000

Pay: $45.00 per hour