Lease & Accounts Receivable Administrator

Madison Approach

New York, NY

$79 Hourly
Full-Time

Job Description

We are currently looking for a Lease & Accounts Receivable Administrator for our client, a property development and management company conveniently located in the Bronx. In this role, you will oversee and manage the accounts receivable (A/R) team and be responsible for the lease administration in the company's Yardi Property Management Software. The candidate will promote and assure a level of accurate and efficient lease administrative and AR practices, ensuring that lease agreements are accurately uploaded and data is maintained in Yardi. The position reports directly to the SVP of Accounting and requires a high level of collaboration and support for the Accounting, Leasing, Operations and Property Management departments. This is a Permanent Direct Hire Opportunity.

Strong Commercial Lease Administration using YARDI software is required for consideration.

Hours: 8:30am-5:30pm. Salary: $79-99K DOE.

Core Responsibilities:

Under general supervision, the candidate will uphold the core values and integrity of company data within its portfolio
Manage the Accounts Receivable team
Actively oversee and manage the Yardi Lease Administration and Accounts Receivable processes
Make decisions with thorough understanding of procedures, organizational policies, and business practices to achieve results and meet deadlines
Supervise the tenant’s monthly billing process for all tenant accounts
Respond to billing and lease inquiries from tenants and other departments within the company
Address and investigate issues of accuracy in billing
Prepare any necessary rent adjustment memos following rent credit procedure
Communicate A/R related issues and potential solutions to management

Lease Administration Responsibilities:

Input lease information and upload documents into the Yardi Property Management Database per Yardi Lease input procedure
Prepare and distribute critical date reports; maintain tickler system for tracking important dates and tasks
Ensure rent rolls are accurate and reconciled to the company's Tenant (PT) profile
Monthly review & coordination with leasing on any changes to ensure accuracy
Audit of vacant spaces (ie., sq.ft., Unit number, Unit ID, etc.)
Communicate with both the A/R team and SVP of Accounting to assure awareness of lease modifications entered into Yardi

Accounts Receivable Responsibilities:

Responsible for ensuring tenant rent statement are generated, mailed, and uploaded to tenant’s portal
Oversee the A/R team to assure tenants timely payment of rents and charges
Make sure tenants ledger is noted and kept up-to-date
Responsible for the A/R summary and monthly A/R team meeting / Quarterly ownership review
Work with Property Accountants to verify and bill Real Estate Taxes, Consumer Price Index, and Operating Expense escalations, as well as Electric and Tenant Service pass-thru billings
Oversee the monthly rental posting process in Yardi
Responsible for the generation of the monthly commercial billing report

Other Duties:

Assist with preparation and distribution of periodic and ad hoc reports
Special projects as needed
Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice

Requirements:

Bachelor’s degree (BA/BS) in Accounting, Business, or related field is preferred
Four (4) years of Lease Administration & A/R experience in the Real Estate industry (commercial preferred)
Must have strong written, verbal and organizational skills
Yardi (preferred) or other Property Management Software experience required
Ability to lead and supervise a team
Ability to communicate with all tenants
Ability to manage multiple responsibilities and tasks
Advanced knowledge of the commercial leasing process
Ability to calculate intermediate figures such as percentages, discounts, and commissions
Advanced analytical and quantitative skills
Detail-oriented with excellent communication, organizational, and problem-solving skills
Deliver quality work and meet mandated deadlines
Proficient in Microsoft Office suite of applications