Accounts Payable Specialist

Compiles and maintains accounts payable records and handles various other accounting duties by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Enters invoices for various properties and for corporate office into AvidXchange/MRI/Yardi (invoices include capital, operating expenses, management fees and corporate invoices)
• Processes property invoices using AVID system
• Sends upload of check data to various banks
• Ensures vendor data is accurate and updated
• Answers all vendor and property management inquiries
• Works with property managers and property accountant on getting invoices corrected and paid in a timely manner
• Prepares journal entries for approval
• Prepares accounts payable checks
• Prints all accounts payable reports and maintains all accounts payable files
• Assists in monthly closings
• Ensures accuracy of data entry
• Meets weekly and monthly deadlines
• Prepare balance sheet reconciliations
• Prepare bank reconciliations
• Handle other duties as assigned

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience

• High School Diploma or GED required; Associates Degree preferred
• 3-5 years of experience in an Accounts Payable position
• Ability to work independently and in a team environment
• Ability to communicate effectively and clearly with vendors, managers, and employees
• Basic understanding of accounting concepts, dual control, etc.
• Self-motivated with excellent time management and organizational skills; ability to meet deadlines and balance workload during cyclical periods
• Excellent organizational skills with attention to detail and a high level of accuracy
• Proven record of providing excellent internal and external customer service
• Basic excel spreadsheet knowledge

Computer Skills

• Accounting systems, especially using electronic Accounts Payable systems
• Intermediate proficiency in MS Windows and MS Office

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Requires sitting at a desk for extended amounts of time to include substantial computer work.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions