Event Sales Coordinator

Event Sales Coordinator

PRA is the market-leading business event management firm, delivering unique experiences that move hearts, minds and businesses forward. Blending Passion, Reach and Authenticity, PRA works collaboratively with clients to craft creative, multi-sensory attendee journeys to leave a lasting impression.

This is a hybrid role that allows for some work from home flexibility during the week. Applicants must be based in the San Diego area for this role and be able to commute to an office in San Diego.

Primary Responsibilities

The Sales Coordinator will be responsible for the administrative support to the Sales team and will assist managers with client proposals from initial point of sale through program contracting. Duties include relationship management support, proposal writing, program costing/budgeting, client sponsorship events, trade show/sales activity coordination, site inspection coordination, sales/marketing budget tracking, reporting, on site event coordination and oversight, and general office support.

• Generate client proposals, budgets and cover letters as requested
• Draft budgets in excel for all proposal components including events, teambuilding, etc.
• Maintain accurate and updated service proposals
• Call vendors to book reservations or place on hold when proposal is being written
• Plan sales site inspections and coordinate all vendor details, costs, and site reconciliations
• Coordinate client gifts and collateral for sites, planning visits, and program operations
• Coordinate client follow up for Sales Managers Sales trips, trade shows, meetings
• Assist annual rates/tariff presented to major clients
• Maintain client information in Salesforce
• Support National Sales Director in logistics for sales site inspections and key account FAMs.
• Receive, review, and qualify all incoming new vendor information and pricing
• Work with sales to develop new products to offer to clients - build into proposals
• Remain current in local destination events, happenings, to trigger key communication opportunities to clients
• Collaborate to contract suppliers, reconfirm, and manage on site during events
• Work events on site as required

Qualifications

• Minimum 1-3 years administrative experience
• Strong administrative and organizational skills with aptitude for attention to detail
• Experience in the hospitality industry in the sales or conference services arena
• Exceptional written and verbal communication skills
• Prior experience in writing proposals
• Experience with budget development and management
• Able to juggle tasks and set priorities on a daily, and weekly basis as needed
• Prior experience in meeting client deadlines
• Knowledge of region destination and venues
• Preferred knowledge of office machines (copier, printer, etc.)

Salary: $66,000-70,000 plus additional incentive package.

Benefits include Medical Insurance, Dental Insurance, Vision Insurance, 401(k) with Company Match, Short-term and Long-term Disability Insurance, Life Insurance, Employee Assistance Program, Paid Vacation Time and Paid Holidays, Paid Sick Time, Pet Insurance, Flexible Spending Accounts, and others.

Whether in-person, remote, or hybrid, PRA guides organizations in bringing people together with strategic content, brand engagement and authentic destination experiences. PRA has local teams across the US covering more than 29 top destinations, and a remote execution team who can plan anywhere our clients envision an incomparable meeting or event.

Internally, we have a robust sustainability and social impact program that includes initiatives around carbon reduction, pushing towards zero waste, supporting the American Forest Foundation and PACT-USA, working with our supply chain to ensure we have sustainable and diverse suppliers for client events and a focus on equity, diversity and inclusion. Our plans and projects are ongoing and we are excited with the changes we've made and look forward to the continued and increased impact we will have through these programs and initiatives.

Our Corporate and Incentive Program Planning Capabilities Include:

Creative Event Design + Production; Local Excursions; Tours; Teambuilding; Offsite Events; Dine Arounds; Digital + Hybrid Programming; Health + Safety Logistics; CSR + Giveback Initiatives; Sustainable Planning Services; Transportation Logistics; Staffing; Content Creation; Graphic Design + Branding; Gifting.

Follow PRA on social @PRABusinessEvents and visit for more information.