Senior Project Manager (PM-LH-BMA-03)

Position:Senior Project Manager

Schedule:Monday Friday, hours TBD with flexibility to help some nights and weekends

Location:Boston, MA

Salary:$175K plus bonus and full benefits

Reports to:Director of Project Management

OVERVIEW:

Oversee real estate and building projects at the principals private residences, homes, and land. Manage custom home projects from architectural concept and design through completion. Act as project manager in the technical sense, managing budgets, contractors, and tasks on a principal approved timeline. Also act on behalf of the trusts affiliated with each property, providing proper documentation needed to defend capital improvements, being ever mindful of the regulations surrounding the trusts and the backup required for any decision made.

RESPONSIBILITIES:

Design

Aid principals in choosing design contractors, architects, interior designers, consultants, and experts to facilitate a smooth and successful planning process where the principals visions, ideas and plans are kept central. Coordinate meetings as needed to review the design process and keep principals apprised of all design needs and actions. Keep minutes of such meetings and confirm all decisions and actions to principals and vendors.

Budget/Invoicing

Create and manage detailed budgets for all projects under consideration and contemplated by the principals.

Create and submit an original budget for each project.

Review and approve for submittal to principals all invoices and charges related to projects. Ensuring care is taken to review invoices against quotes, contracts and change orders. Provide back up and reports to substantiate invoices.

Contracts

Engage with contractors and vendors contracting for work at the best price and quality. Review all contracts submit to legal for approval when required. Ensure that all contractors have appropriate insurance, have signed confidentially agreements, and have passed background checks before using them on a job. Manage contracts for work and ensure vendors provide services as promised.

Schedule Management

Create and manage detailed preconstruction and construction schedules.

Hold schedule update meetings with vendors and contractors to identify key milestones and deliverables.

Ability to manage tight schedules while allowing adequate time for punch list, cleaning, moving, etc.

Management

Ensure highest levels of safety and security is upheld on all projects through training, continued education, third party and personal regular site inspections.

Manage Project Coordinators and Project Managers when necessary.

Uphold the highest levels of confidentiality and privacy for the principals and their projects.

Communicate with the broader team as needed to support projects. Work with other interested parties including household staff, caretakers, curatorial, legal, insurance, bill pay and HR to ensure information is transferred and communicated effectively.

Meet with Director of Project Management weekly to update on all projects and keep apprised of work performed and planned.

Travel as required within New England, New York, Florida, and Bermuda to oversee projects and manage the work undertaken at the worksite.

Ensure all worksites are safe and that staff and contractors are working to the safety plans.

Ensure all work sites are kept neat and clean and contractors behave in a professional and correct manner representing principals and company to the highest level.

Principal Interaction

Meet with principals as and when required to ensure a smooth and successful project. Ensure communication is accurate and information on projects is shared with principals in a timely and concise manner.

SKILLS & KNOWLEDGE:

Ability to lead a project team and motivate them to provide the highest levels of service and quality on behalf of the principal.

Flexibility, highly effective communication skills, dependability, and efficiency. A high value is placed on professional demeanor, integrity, honesty, and discretion.

Excellent writing ability, with a solid understanding and proficiency in Microsoft Office suite.

Comfortable with and adept at learning new technology interfaces and software, such as Asana, AutoCAD and Sketch Up.

Knowledge and expertise in the use of project management methodologies and tools scheduling, etc.

Self-motivator and independent worker.

Effective time management and logical decision-making ability.

Knowledge of home automation and technology systems essential.

EDUCATION & EXPERIENCE:

Bachelors Degree (Architecture, Engineering, Construction Project Management, or related field) preferred

15+ years in similar or related position

Proven success managing custom, high-end residential projects

MA Construction Supervisors License preferred but not essential