Architectural Construction Administrator (Multifamily)

HammerHead Recruitment, a renowned recruitment firm for the Design, Development & Construction industry, is currently seeking an experienced Architectural Construction Administrator on behalf of a prestigious architectural firm in South Florida. If you are a licensed architect with a strong background in multifamily construction administration and are passionate about ensuring project success through effective problem-solving, leadership, and communication, we would love to hear from you!

Position Overview

As an Architect Construction Administrator, you will play a vital role in overseeing the successful execution of architectural projects throughout the construction phase. Your primary responsibility will be to bridge the gap between design and construction, ensuring that the project is built according to the approved plans, specifications, and industry standards. You will collaborate closely with project teams, contractors, and other stakeholders to facilitate effective communication, address construction-related challenges, and maintain project quality and integrity.

Responsibilities:

As an Architectural Construction Administrator, you will play a crucial role in the successful delivery of multifamily construction projects. Your duties will include, but are not limited to:

1. Coordinate all architectural and sub-consultant activities related to construction contract administration, including process sketches and permit revisions, field observations, reports, change orders, revision management, and payment applications.

2. Managing Revision Process: Implement effective revision management processes to track and document changes to design drawings and specifications. Collaborate with the design team, consultants, and contractors to ensure that revised drawings are properly incorporated into project documentation. Ensure that the most up-to-date drawings are accessible to all relevant parties and that changes are communicated effectively.

3. Change Order Review: Review and evaluate change order requests submitted by contractors. Assess the impact of proposed changes on the project's scope, schedule, and budget. Collaborate with project managers, design professionals, and contractors to negotiate and resolve change order issues, ensuring that changes are properly documented, approved, and integrated into the project.

4. Payment Application Review: Review and evaluate payment applications submitted by contractors. Verify the accuracy and completeness of the applications by comparing them to the project's progress, approved change orders, and contractual agreements. Collaborate with project managers and finance teams to ensure that payments are processed accurately and in accordance with contractual obligations.

5. Managing Request for Information (RFI) Process: Oversee and coordinate the RFI process, ensuring that RFIs are managed effectively and responses are provided in a timely manner. Work closely with project stakeholders to address design or construction-related queries and facilitate effective communication between the design team, contractors, and consultants.

6. Submittals and Compliance: Oversee and track submittals, ensuring proper documentation and verifying compliance with project specifications and architectural standards. Collaborate with design professionals, consultants, and contractors to ensure timely approval of submittals and adherence to project requirements. Assist in reviewing and processing shop drawings and submittals, ensuring compliance with project specifications and design intent. Collaborate with project stakeholders to address any discrepancies or issues that arise.

7. Field Problem Resolution: Identify and resolve field problems by collaborating closely with project managers, design professionals, and contractors. Offer practical solutions to maintain project timelines and budgets while ensuring the quality and integrity of the project.

8. Demonstrating Strong Leadership Skills: Provide guidance and mentorship to junior team members, effectively delegating tasks, and fostering a positive work environment that encourages teamwork and collaboration.

9. Utilizing Architectural Software: Utilize architectural software such as AutoCAD and Revit to manage and review design drawings and documentation. Leverage technology to streamline processes and enhance collaboration between design and construction teams.

10. Provide Substantial and Final Completion Services: Contribute to the substantial and final completion process by assisting in the coordination of final inspections, punch list items, and closeout documentation.

11. Record Changes to the Contract Documents: Help maintain accurate and up-to-date records of changes made to the contract documents, including revisions, ASIs, change orders, and other related documentation.

12. Review Material Test Reports: Assist in reviewing material test reports to ensure that materials used on the project meet the required standards and specifications.

13. Issue Architect's Supplemental Instructions (ASI): Support the process of issuing ASIs, including documenting design changes, clarifications, and modifications to the contract documents. Collaborate with the design team and contractors to ensure proper implementation.

14. Project Closeout: Oversee the project closeout process, ensuring that all necessary tasks and documentation are completed in accordance with project requirements and contractual obligations. This includes coordinating with the project team, contractors, and other stakeholders to finalize outstanding items and achieve substantial completion.

15. Architect Punch List: Manage the architect punch list, which outlines the remaining items that need to be addressed before the project can achieve final completion. Collaborate with the design team, contractors, and subcontractors to identify and resolve deficiencies, ensuring that all architectural elements meet the required standards and specifications.

16. Substantial Completion Certification: Prepare and issue the substantial completion certification, documenting the project's substantial completion date and confirming that all major elements of the construction are finished in accordance with the contract documents. Collaborate with the project team and contractors to ensure that all outstanding punch list items are appropriately addressed.

17. Lessons Learned: Facilitate a lessons learned session with the project team, reflecting on the successes and challenges encountered during the project. Identify opportunities for improvement in future projects and document key insights and recommendations.

18. Project Archiving: Oversee the proper archiving of project files and documentation for future reference and retrieval. Ensure that the project's digital and physical records are organized and stored in accordance with company standards and best practices.

19. Continuous Improvement: Continuously seek opportunities to improve the project closeout process by implementing lessons learned, streamlining workflows, and adopting industry best practices. Stay updated on industry trends and regulations related to project closeout and incorporate them into the organization's processes and procedures.

Knowledge Of/Skill In

• Change order process

• Conflict resolution

• Construction conflict resolution

• Contractor application for payment

• Contracts (e.g., professional services and construction)

• Interpersonal skills (e.g., listening, diplomacy, responsiveness)

• Interpreting construction documents

• Managing quality through best practices

• Problem solving

• Product and material substitutions

• Project budget management

• Project closeout procedures

• Project records management

• Shop drawing review

• Site observation

• Team building, leadership, participation

Qualifications:

• Architectural License and Degree: Hold a valid architectural license and possess a degree in architecture or a related field. This ensures a comprehensive understanding of architectural principles, construction processes, and design documentation.

• Construction Administration Experience: Minimum of 5 years of experience as a Construction Administrator, specifically in the multifamily market in South Florida. Demonstrate a strong track record of successful project delivery and thorough knowledge of construction administration processes and best practices.

• RFI and Submittal Management: Proven proficiency in managing RFIs and submittals, including their timely resolution and documentation. Ability to effectively communicate with project stakeholders and ensure compliance with project requirements.

• Leadership Skills: Strong leadership skills with the ability to delegate tasks, guide team members, and maintain a positive work environment. Experience mentoring and developing junior team members is highly desirable.

• Software Proficiency: Comprehensive knowledge of Procore software for efficient project management, as well as proficiency in architectural design software such as AutoCAD and Revit.

• Excellent Communication: Excellent written and verbal communication skills to maintain strong relationships with clients, contractors, and colleagues. The ability to effectively convey information, provide clear instructions, and address concerns is crucial.

• Detail-Oriented and Proactive: A proactive, detail-oriented mindset with the ability to manage multiple tasks and deadlines simultaneously. Demonstrate a keen attention to detail and a commitment to delivering high-quality work.

If you believe you have the right combination of skills and experience to excel in this role, please submit your resume, cover letter, and relevant project portfolio to [email address]. We look forward to reviewing your application and discussing this exciting opportunity further!

Conclusion:

This is an exciting opportunity to work with a talented and dedicated team of professionals in a dynamic and challenging environment. Our client offers a competitive salary and benefits package, as well as opportunities for professional growth and development.

If you meet most of the qualifications for this position and are looking for a challenging and rewarding career opportunity, we encourage you to apply today. Our client is committed to finding the best talent for their team and is looking for someone who is dedicated to excellence in architecture & leaving a lasting mark on the South Florida Skyline. .

Closing Note:

As a recruitment agency, we understand that job postings can be intimidating, and candidates may feel unsure about whether they meet all the qualifications listed on the job description.

We want to assure you that our client is seeking candidates who are not afraid to take on new challenges and have a growth mindset. While experience and qualifications are certainly important, our client is looking for individuals who can look beyond their resumes and bring fresh perspectives to their team. They are committed to fostering a workplace that values creativity, innovation, and a willingness to learn.

We encourage all qualified candidates to apply for this exciting opportunity, regardless of whether you meet all of the requirements listed on the job description,