Legal Secretary/Legal Assistant - Business Litigation and Transactions

Introduction:

We are a dynamic business, corporate, intellectual property, and internet law firm located West Los Angeles (Westwood), handling both litigation and transactional matters. Our firm prides itself on a collaborative culture, excellence in service, and a commitment to responsiveness and client success. We are currently seeking a Legal Secretary / Legal Assistant with a passion for both litigation and transactional work to join our team. This role is pivotal in ensuring efficient operations and supporting our attorneys in delivering high-quality legal services.

Position Overview:

• Job Title: Legal Secretary / Legal Assistant - Litigation and Transactions
• Department: Legal
• Reports To: Assigned attorneys and partners
• Position Type: Full-time, Non-exempt

Key Responsibilities:

Litigation Support:

• Prepare, organize, and file all court documents and pleadings, adhering to strict deadlines and compliance with federal and state court rules.
• Assist in trial preparation by managing witness and exhibit lists, creating trial binders, and coordinating logistics.
• Manage case calendars, including tracking all critical deadlines to ensure compliance with discovery, pre-trial and trial schedules.
• Assist with legal, business or general industry research.

Transactional Support:

• Draft, review, and edit a variety of legal documents, including contracts, agreements, and corporate filings.
• Conduct comprehensive legal research and due diligence for various transactions and corporate matters.
• Facilitate the execution and filing of transactional documents, ensuring accuracy and compliance.

Administrative Duties:

• Schedule and coordinate appointments, meetings, and conference calls for attorneys.
• Manage and distribute calendar for weekly calendar meetings.
• Serve as a liaison between clients, court personnel, and other professionals, ensuring clear and professional communication.
• Maintain meticulously organized files and records, both electronically and in paper form, ensuring easy access and confidentiality.

Special Projects:

• Participate in and contribute to special projects as assigned, which may include the implementation of new technology, development of firm policies, vendor procurement, or process improvement initiatives.

Qualifications:

• Education: High school diploma required; a paralegal certificate or college degree is preferred.
• Experience: A minimum of 2 years of experience as a legal secretary or assistant, with a proven track record in litigation and/or transactional work.
• Skills: Exceptional organizational and communication skills; proficient in legal software (e.g., Westlaw, LexisNexis) and Microsoft Office Suite; ability to multitask, prioritize, and meet tight deadlines; keen attention to detail.

Physical Requirements and Work Environment:

• The position is primarily office-based, requiring long periods of sitting and computer use. The candidate must be able to perform standard office duties without significant physical strain.

Compensation and Benefits:

• We offer a competitive salary commensurate with experience. Our comprehensive benefits package includes health insurance, paid time off, retirement savings plans, and continuing education opportunities.