Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Job Summary: The Accounts Payable Specialist is responsible for overseeing and managing the accounts payable processes for the quarry operations. This includes verifying and processing invoices, reconciling accounts, and ensuring timely payments to vendors and suppliers. The ideal candidate will have a strong attention to detail, excellent organizational skills, and the ability to work effectively in a fast-paced environment.

Responsibilities:

1. Invoice Processing: Receive, review, and process invoices for goods and services received by the quarry. Ensure accuracy and completeness of invoices before processing for payment.
2. Vendor Management: Maintain relationships with vendors and suppliers. Address any inquiries or issues regarding invoices or payments in a timely manner.
3. Accounts Reconciliation: Reconcile accounts payable transactions to ensure accuracy and completeness. Investigate and resolve any discrepancies that arise during the reconciliation process.
4. Payment Processing: Prepare and process payments to vendors and suppliers according to established payment terms and schedules. Coordinate with the finance team to ensure timely and accurate payment processing.
5. Record Keeping: Maintain accurate records of accounts payable transactions, including invoices, payments, and account reconciliations. Ensure compliance with accounting standards and company policies.
6. Expense Reporting: Assist with expense reporting processes, including reviewing employee expense reports and ensuring compliance with company policies and procedures.
7. Reporting and Analysis: Generate reports and provide analysis of accounts payable activities as needed. Identify opportunities for process improvements and cost savings.
8. Compliance: Ensure compliance with relevant laws, regulations, and company policies related to accounts payable processes and procedures.

 Qualifications:

• Bachelor's degree in accounting, finance, or a related field preferred.
• 2+ years of accounts payable experience, preferably in a quarry or similar industry, such as construction.
• Proficiency in accounting software and working knowledge of Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to work effectively both independently and as part of a team.
• Strong communication and interpersonal skills.

Additional Requirements:

• Knowledge of quarry operations and related expenses is a plus.
• Familiarity with inventory management systems and processes.
• Understanding of basic accounting principles and practices.

Work Environment: The Accounts Payable Specialist will primarily work in an office environment.  The role may require occasional overtime and flexibility to meet deadlines and address urgent matters.

Note: This job description is intended to convey information essential to understanding the scope of the position and is not exhaustive. Duties may be altered as necessary to meet the needs of the company.