Accounts Payable Specialist

Accounts Payable Specialist - Sylmar, CA

Job Summary:

Quixote Studios is one of the nation’s premier film and television studios and production supplies rental companies and is now in need of an Accounts Payable Specialist to join the accounting team! This position will be responsible for assisting the A/P team with accounting, reporting, and administrative tasks, while maintaining best practices and confidentiality both internally and externally. The ideal candidate will demonstrate initiative and problem-solving skills in an environment that demands exceptional performance.

Primary job duties include, but are not limited to, the following:

• Match purchase orders confirming prices and quantity to vendors’ invoices.
• Review all purchase orders for accuracy and obtain approvals when necessary.
• Verify vendor W-9 information.
• Enter invoices in accounting systems ensuring appropriate approval requirements, coding and matching are met (300+ per week).
• Process all check requests.
• Computer generate and print checks weekly (50-200 per week).
• Coordinate with vendors regarding invoicing and payment inquiries and discrepancies.
• Respond to vendors inquiries in a timely and professional manner.
• Maintain company credit card receipts for monthly reconciliation.
• Reconcile, code, and enter all company credits card transactions.
• Reconcile accounts monthly utilizing MS Excel for accuracy.
• Reconcile vendor statements and maintain vendor information and history.
• Scan all invoices and maintain accurate/organized digital vendor files.
• Optimize vendor terms granted to the Company .
• Responsible for the accuracy, efficiency, and timeliness of entering invoices, processing payments, tracking vendor payment history, and handling billing disputes.
• Maintain professional communication with vendors and team members.
• Responsible for maintaining best practices in the A/P department.
• Protect confidentiality and security of financial, client, and proprietary information always.
• Prepare reports and/or provide documentation as requested.
• Complete all other accounting and reporting projects as necessary.

Required Experience and Abilities:

• Bachelor’s degree in accounting, finance, or related field preferred.
• 1+ years of Accounts Payable experience.
• Experience dealing with high volume.
• Proficiency in NAV, MS Excel, MS Word, Outlook/Gmail.
• Strong analytical and organizational skills.
• Strong attention to detail.
• Ability to anticipate needs and adapt to changes in a high-volume environment.
• Must be reliable, professional and possess good judgment.
• Must have strong interpersonal skills and effective, clear communication skills.
• Please note, the candidate selected for this position will be required to complete a criminal background check.

Job Location:

Sylmar, CA - On Site

Job Status:

Full Time

About:

Quixote Studios is the entertainment industry's premier studio & equipment rental company with locations across America. https://quixote.com/

Compensation:

Pursuant to state and local pay disclosure requirements, the pay range for this role is $24.00- $26.00 per hour depending on experience.

The salary offered may vary depending on multiple individualized factors including but not limited to market location, job-related knowledge, education/training, certifications, key skills, experience, external market and internal value, including seniority and merit systems, and internal pay alignment. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.

Quixote Studios reasonably and in good faith expects to pay for the position within the salary range listed, taking into account the wide variety of factors listed above

In addition, our total benefits package includes is full of perks such as paid time off, sick pay, 401(k) matching, Medical, Dental, and Vision

--- Quixote Studios, a subsidiary of Hudson Pacific Properties --

Quixote Studios will consider for employment any qualified applicant with criminal histories in a manner consistent with the requirement of the Los Angeles Fair Chance Initiative for Hiring.