Legal Secretary - excellent, hybrid work environment

We are partnering with a law firm seeking a highly organized and detail-oriented Legal Secretary to join their team and provide exceptional support to their attorneys. You'll play a key role in ensuring smooth daily operations, managing correspondence, preparing legal documents, and coordinating travel arrangements. This position offers the opportunity to work on complex legal matters in a fast-paced environment.

Hybrid Work Arrangement: following a 90-day probationary period and upon reaching proficiency in training, employees have the option for a hybrid schedule, permitting up to two days of telecommuting per week.

Responsibilities

• Communication and Correspondence: Draft and proofread emails and letters for attorneys. Manage contact lists and ensure accurate communication. Prepare client meeting minutes and reports.
• Timekeeping and Billing: Maintain accurate time records for assigned attorneys, adhering to firm guidelines. Submit bi-weekly time edits for review and approval.
• Expense Management: Prepare and submit detailed expense reports for attorneys, ensuring proper categorization and LM-10 tracking.
• Travel Arrangements: Organize and book airfare, hotel, and ground transportation for assigned attorneys. Consider attorney preferences and client practices while planning travel. Create contingency plans for unforeseen circumstances.
• Document Management: Manage document filing and retrieval according to firm procedures. Organize and prioritize materials for attorney review, anticipating their needs.
• Calendar Management: Maintain the firm's public calendar and the assigned attorney's calendar, scheduling meetings and appointments upon approval.
• Additional Responsibilities: Provide backup support to other legal secretaries as needed. Assist with high-priority tasks and overflow work.

Qualifications

• Minimum 2-3 years of experience as a Legal Secretary or similar role.
• Strong organizational skills, time management skills, and attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and take initiative.
• Knowledge of legal terminology a plus.

Benefits

• Competitive salary and benefits package (details upon request).
• Hybrid work arrangement available after probationary period (up to 2 days of remote work per week).
• Opportunity to work on challenging legal matters in a dynamic environment.
• Collaborative and supportive work culture.

Location and Accessibility

The position is based in Northwest Washington, D.C., conveniently accessible via Metro (Red, Blue, Orange, and Silver Lines).

Compensation

The salary offered is commensurate with experience, ranging from $65,000 to $85,000 annually.