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Operations/Administration Assistant in Honolulu
Aloha Hospitality Professionals Honolulu, HI

Operations/Administration Assistant in Honolulu

Aloha Hospitality Professionals
Honolulu, HI
Expired: May 03, 2024 Applications are no longer accepted.
  • $20 to $23 Hourly
  • Full-Time
Job Description
Company Info
Position: Operations/Administration Assistant

Location: Downtown Honolulu, HI

Are you a detail-oriented problem solver with a knack for delivering exceptional customer service? Look no further! AlohaHP is currently seeking a dedicated Operations/Administration Assistant to join our team in downtown Honolulu. As an Operations/Administration Assistant, you'll be instrumental in ensuring the smooth functioning of this CPA firm's daily operations.

Responsibilities:
  1. Supporting Tax & Audit Divisions:
    • Process financial statements and proposals.
    • Handle tax returns and engagement letters.
    • Conduct eFiling procedures.
    • Maintain client data accurately and securely.
  2. Managing Company Academy:
    • Distribute newsletters to relevant stakeholders.
    • Update rosters as required.
    • Post internal communications as directed.
  3. Assisting Consulting Division:
    • Provide support to the Consulting Division as needed.
  4. General Administrative Duties:
    • Scan documents.
    • Maintain office equipment, including copiers.
    • Manage incoming and outgoing mail.
    • Ensure the firm's database is updated and accurate.
    • Perform routine office maintenance tasks.
    • Handle incoming calls and direct them appropriately.
    • Run errands within the downtown area as required.
    • Clean and sanitize common areas.
    • Greet visitors to the office in a professional manner.
    • Maintain awareness of fire safety protocols.

Working Conditions:
  • The Accounting Administrator works a standard day shift in an office environment from 8:00 am - 5:00 pm. Alternate work schedules may be required based on client needs.

Education and Experience:
  • High school diploma or equivalent required.
  • Associate's degree or higher preferred.
  • Office administration and support experience preferred.
  • Experience working in a public accounting firm preferred.

Minimum Requirements:
  • Intermediate knowledge of MS Word and Excel.
  • Ability to lift up to 25 lbs.
  • Typing speed of 50 WPM.
  • Note: Other duties may be assigned based on firm needs.

Benefits:
  • Competitive pay range of $20-23 per hour, depending on experience.
  • Equal opportunity employer committed to workplace diversity.
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