Receptionist Administrative Assistant

Commercial Property Management Company is seeking a full-time Front Desk Receptionist/Assistant. The Front Desk Receptionist/Assistant will be a self-starter, with an ability to coordinate a variety of activities in the office, including filing, scanning, invoicing, answering the phone, organizing documents, incoming and outgoing mail, and interacting positively and professionally with all team members, customers, and suppliers. The successful candidate must have the ability to work diligently and independently to help maintain efficient office operations. Reliability, a strong work ethic, and great communication skills are a must. Familiarity with all necessary office equipment and procedures is also required.

Duties:

·         Administrative Support to Property Manager including billing for non-operating costs.

·         Coordinating tenant appreciation events.

·         Working with Security for on-site issues.

·         Working with Vendors for scheduling access to tenant space.

·         Working Closely with Maintenance & Tenants including work ticket follow up.

·         Greeting and Welcome=ing Guests

·         Receiving and Distributing Correspondence

·         Answering Phone and Redirecting as Needed

·         Ordering Office Supplies & Keeping Inventory of Stock 

Requirements and Skills:

·         Proven Work Experience as Receptionist or Similar Role

·         Proficiency in Office 365 & Adobe

·         Experience with Office Equipment (ex. Printers, Computers)

·         Professional Attitude and Appearance

·         Written and Verbal Communication Skills

·         Ability to be resourceful and proactive when issues arise

·         Excellent Organizational Skills

·         Multitasking and Time-Management Skills

·         Ability to Prioritize Tasks

·         Customer Service Attitude

·         Maintains a Positive and Productive Work Environment

Pay $45K/year with full medical benefits and 2 weeks PTO. Generous goals-oriented bonus program.  This is an hourly position from 8a.m – 5pm, Mon-Fri with 1 hour break for lunch.  Drug Screen and Background Check Required.