Sr. Contracts Manager (REMOTE): 24-00078

JOB DESCRIPTION

The Contract Manager is a critical role as our client prepares for significant growth and opportunity. The Contract Manager will engage and support internal stakeholders, external contractors, grantors, and government partners to review and execute contracts that ensure legal sufficiency, maintain compliance, and further the organization's mission. This role provides behind the scenes support across the organization, by delivering timely contracts and agreements, strengthening financial and risk management practices, maintaining essential databases and files, and ensuring contracts and program goals are well aligned. The Contract Manager possesses knowledge of procurement regulations, contract agreements, and legal terminology, and shares that knowledge with the organization.

You will be a perfect fit for this role if you enjoy managing a wide variety of contracts, grants, and agreements, thrive in a fast-paced environment, possess the ability to balance competing needs, and want to help build a Contracts program at a growing organization. You are a self-starter able to see what needs to be done and act on it with a superb attention to detail.  You are impeccably organized, have robust collaboration and problem-solving skills, and want to use your knowledge and skills to further the mission.

This role is fully remote, and reports to the Interim Associate Director, Contracts.

• Conduct initial intake of contract request packages and ensure documents are complete, approvals are obtained and routed for review and execution in the contracts management system.
• Manage the routine contracts function, including review and routing of contract documents, amendments, renewals; communicating with internal and external customers and vendors; maintaining contract files and databases.
• Analyze contract or grant requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and organizational policies and procedures.
• Draft, review, and edit standard contracts / provisions and ancillary documents between the organization and potential partners, contractors, grantors, and vendors.
• Obtain routine NDA and confidentiality documents and other contractor diligence documents.
• Highlight and elevate nonstandard terms and conditions with suggested alternatives and solutions.
• Set up and maintain electronic databases and document management systems for contract and grant records, correspondence, and other material.
• Review, track, and maintain certificates of insurance and work with insurance brokers to handle requests for certificates of insurance.
• Review and monitor contracts metrics, deliverables, and timelines.
• Ensure contracts and agreements are approved and executed in line with standards and organizational obligations are tracked, reviewed, and completed in accordance with terms of the contract, regulation, or statute.
• Manage regular and ad hoc reporting and tracking efforts.
• Plan and carry out recurring work using established procedures, conferring with management as necessary on technical questions and / or issues.
• Track and maintain organizational compliance registrations, renewals, and reporting.

QUALIFICATIONS

• 4-5 years of experience in contract management, contract administration, grant management, or the paralegal field.
• Knowledge of contractual language, agreement types, standards, and terminology.
• Service oriented and enjoys managing administrative and compliance processes in service of the organization's mission.
• Excellent communication and analytical skills.
• Possess strong organization skills and the ability to balance competing needs with aplomb.
• Ability to negotiate elements of the contract with an appropriate level of judgment, including ability to identify, analyze, and suggest solutions for contractual and compliance concerns.
• A high level of computer literacy and experience and proficiency with Google Docs, Adobe, Microsoft Office, Financial Management and Contract Lifecycle Management systems
• Nice-to-have:
  • Knowledge of technology and intellectual property.
  • Experience with government contracts.
  • Professional designation: CPCM, CFCM, CCM, or FAC-C.