Administrative Specialist

GHY USA, Inc. has an opportunity for the role of an Administrative Specialist in the US Operations. GHY International is an international customs and trade services group designed to assist importers and exporters to buy and sell in world markets.  Founded in 1901, GHY is one of Canada’s oldest brokerage companies and has international offices in Toronto, Emerson, Winnipeg, Calgary, Vancouver, North Dakota, Washington, and South Carolina.  GHY’s structure is designed around providing sustainable corporate growth, strong client service, and opportunity to GHY associates.  One of the most predominant aspects of our company culture is CARE.  It is ingrained in all we do; relationships matter to us.

Reporting to the Vice-President, this in-office position will be responsible for daily reports & statements, various administrative office tasks and projects in support of our operational teams.

Responsibilities:

• Running daily reports from brokerage system
• Balancing duty reports and scheduling electronic payments of daily statements to CBP
• Researching unresolved entries in brokerage system
• Handling electronic messages in brokerage system from CBP
• Corresponding with Customs and Carriers through email
• Preparing billing packages for Accounting Department
• Overseeing office administrative duties
• Processing Office & Warehouse Supply Orders
• Executing accurate customs entries in brokerage system
• Other duties, as required

Required Skills:

• Ability to self-motivate and work independently
• Attention to detail
• Strong organizational skills
• Ability to work within tight deadlines
• Strong, friendly, upbeat verbal and written communication skills
• Experience with customs brokerage software
• Understanding of Outlook, Word, Excel, and SharePoint

Experience:

• Completion of Grade 12 Education
• 1+ years of customs brokerage experience or industry related experience would be an asset

Position Classification:

• Wage dependent upon experience.

Location:        

• Pembina, ND  

Regular Work Hours: 

• Monday-Friday – between 7:00 am-5:00 pm CST (40 hrs. per week)
• One Stat Holiday will be required to be worked annually.
• Some WFH Days Available.

Start Date:     

• ASAP

We are an equal opportunity employer and value diversity.

All employment is decided based on qualifications, merit, and business need.