Operations Manager/ Admin Assistant

We are a well established, regarded and growing flooring contractor located in Auburn, WA, seeking a highly organized individual for the position of Operation Manager and a personal executive assistant to the owner. This position wears many hats and plays a pivotal role managing day-to-day operations, streamlining workflows, and implementing efficient processes, with a deep understanding of construction accounting, project coordination, and procurement support. The ideal candidate will have strong organizational skills, meticulous attention to detail, and the ability to excel in a fast-paced environment while taking ownership and the initiative for personal and company growth.

Responsibilities:

Operational Oversight: Manage daily operations, optimize workflow, and allocate resources efficiently.

Financial Administration: Manage accounts payable and receivable processes, including invoice processing, vendor payments, collections, expense tracking, budget monitoring, progress billing, lien waivers, NOI’s, payroll processing, ensuring accuracy and compliance with all laws and regulations while maintaining meticulous accuracy in financial records to provide the owner with valuable insights into the company's success.

Personal Assistance: Provide personal support to the owner as needed, including managing the owner's schedule by arranging meetings, setting appointments, job walks, draft correspondence and preparing presentations for the owner as requested with the ability to handle sensitive information with confidentiality and professionalism.

Project Coordination: Coordinate projects from start to finish, ensuring tight deadlines and quality standards are met while maintaining accurate project documentation including contracts, change orders, RFI’s, submittals, shop drawings, product data, and material samples to ensure all project deliverables meet contractual requirements. Proactively address and resolve any issues or discrepancies that may arise during the life cycle of the project to ensure seamless project completion.

Scheduling and Coordination: Coordinate project-related activities, including meetings, site visits, inspections, and deliveries. Maintain project calendars, schedules, and timelines to ensure that tasks are completed on time and within budget.

Procurement Support: Aid in sourcing suppliers by soliciting bids to secure competitive pricing and favorable terms for material procurement. Additionally, assist in preparing purchase orders, tracking deliveries, and fostering vendor relationships through effective vendor management. This involves maintaining supplier relations, addressing concerns, and ensuring adherence to contractual agreement.

Requirements:

● Experience in accounting in the construction industry.

● Proficiency in accounting software and MS Suite.

● Strong analytical and problem-solving skills.

● Excellent communication and interpersonal skills.

● Ability to work independently and as part of a team.

● Detail-oriented with a high level of accuracy and attention to detail.

● Professional appearance.

● Career minded mentality for personal growth.

● Reliable Transportation.

● Work full time in the office.

We're looking for a team player who can bring a positive attitude and a sense of humor to the team. The ability to find levity in challenging situations and foster a fun, collaborative work environment is essential. Please submit your resume along with a brief description of your background