Secretary / Administrative Assistant

Secretary / Administrative Assistant

Venesco is looking for a talented Administrative Assistant to support our Chemical Casualty Care Contract at Aberdeen Proving Grounds. A Secret Clearance is required.

This position will require you to be onsite 5-days/week.

The ideal candidate will perform the following:

• Requisition, sort, and issue office supplies and other equipment throughout the Institute. Track all procurement orders.
• Use various office automation programs to maintain administration records, retrieve stored information, and present data in a functional format. The various systems include Microsoft Outlook; Word; Power Point; Internet Explorer; Access; Excel; and Timekeeping in ATAAPS, Defense Travel System, ARIMS and AIRS web to prepare various documents.
• Manage the branch/divisions calendar's and network drive folders to include both SharePoint and Microsoft outlook.
• Help write, assemble and submit DTS travel vouchers for personnel. Perform all travel requirements for the students attending courses given by the Casualty Care Division at USAMRICD.
• Write correspondence; review and edit documents; route documents for staffing review and review outside of the Institute. The contractor shall review the format, composition and grammar prior to submission.
• Complete requests for information and taskers as they arise.
• Receive and annotate phone messages.
• Record and type minutes from all meetings within two (2) days of the meeting.
• Assist with timekeeping to include maintaining records, inputting, and tracking time into an excel spreadsheet and/or ATAAPS.
• Assist with in-processing incoming employees.
• Assist the CCCD at USAMRICD in providing courses to outside military and civilians by ensure that medical professional accreditation is available for all courses at MRICD- CCCD; executing the Army Training Requirement and Resources System (ATRRS) , the Resident Individual Training System (RITMS), and all other AMEDD Center and School processes;
• Execute educational support and internal controls processes; performing data extraction and analysis from appropriate student databases.
• Use system to announce the courses and instruct staff and students on any change in policy or procedures.
• Perform marketing activities to DoD and civilian markets through multimedia, hardcopy and telephone.
• Design and develop electronic media/data for each course and perform maintenance and testing of multimedia educational and training materials to ensure proper functioning for each course.
• Review/edit developmental computer-based education, classroom, and field training materials; and shall instruct the students on the requirements for training and shall provide direct student support during training activities.
• Coordinate, and arrange conferences, special events, etc. including preparing agendas, assembling handouts, and notifying participants.
• Receive visitors, answer phones and direct them to proper staff.
• Resolve non-technical problems, both general and specific in nature and communicate the outcome with the division or shop.

Venesco, LLC, is an equal opportunity and affirmative action employer. Venesco is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, ethnicity, religious affiliation, gender, gender identity or expression, sexual orientation, national origin, protected veteran status, or status as an individual with a disability. Consistent with this commitment, we are dedicated to the employment and advancement of qualified minorities, women, individuals with disabilities, protected veterans, persons of all ethnic backgrounds and religions according to their abilities.

For more information on Venesco, LLC., visit https://venesco.com.

• Calendar management for multiple Supervisors
• Travel arrangement - car, air, hotel - domestic and international
• DTS Travel experience
• Strong administrative experience, preferably in a federal contracting enviroment
• Strong Database input experience
• Ability to maintain confidentiality of sensitive information within and external to Venesco, LLC., using own judgment.
• Exceptional analytical, conceptual, and problem-solving abilities.
• Ability to quickly develop understanding of the organization’s goals and objectives.
• Ability to prioritize and execute tasks in a high-pressure environment.
• Excellent verbal, written, and interpersonal communication skills.
• Exceptionally self-motivated, directed, and detail oriented.
• Proficient in Microsoft Office (word, Excel, Outlook) and Adobe Acrobat.