Business Manager

Position: Business Manager

Date Revised: April 24, 2024

Reports to: Parish Pastor

Location: St. Francis Catholic Church

861 Wildwood Ln., Grapevine, TX.76051

General Position Summary: The Business Manager is responsible to report to the Pastor on all general office and financial activities of the parish, including human resources, IT functions, and church building and all facility keeping and maintenance. Supports the Pastor, the parish staff, and serves the needs of the parish.

Principal Accountabilities:

General Administrative and Office Management

• Provides supervision of office and maintenance or housekeeping staff
• Provides administrative, purchasing, and clerical support to ministry staff.
• Manages computer system needs and requirements.
• Reports to Pastor all Office personnels’ time record, sick and vacation leaves weekly.
• Collaborates with the Diocese for training and general support.
• Responsible for all Human Resources duties, including but not limited to, maintaining personnel files, acting as liaison and providing communication between employees and the Diocesan HR Office, and communicating benefits information to all employees.
• Manage the scheduling of all church, facility hall, classroom, and meeting rooms.
• Facilitates and maintains the aesthetic beauty of church, facility hall, and grounds.
• Responsible for all other projects, tasks, etc., as assigned.

Financial

• Supervises bookkeeper on all payroll, banking, tithes and tax related matters, as well as the overall financial record keeping for the parish.
• Facilitates the preparation of parish budget with input from the Pastor and Finance Council.
• Prepares monthly financial statements and reports the financial status to the Finance Council and the Pastor. (Interprets financial status and explains expenditures well.)
• Prepares financial updates to parishioners on a regular basis.
• Oversees the management of both parish and Diocesan fundraising events.
• Provides weekly and monthly financial updates and reports (cash flow) to the Pastor.
• Review annual financial reports for the Diocese.
• May oversees all major fund-raising campaigns and collection activities.

Committees

• Attends all Finance council and parish office staff meetings, and/or as assigned.
• Be responsive to the administrative and clerical needs of all parish committees and ministries.
• Proactively manages and assists at all parish events set-up.

Information Technology

• Manages computer network software. Coordinates/performs system backups as necessary.
• Monitors computer security. Maintains log-ons and passwords and other associated procedures that control accessibility to information.
• Performs system maintenance on software. Install software updates as needed.

General

• Assists in overseeing safe environment protocol at all times.
• Acts as “point person” for inquiries on parish business and administrative matters, making appropriate referrals as needed.
• Be a catalyst for good cooperation and business relationships among all parish programs or departments, staff, committees, ministries, and parishioners.

Typical Decisions and/or Recommendations Made in This Position:

• The incumbent must use good financial, management, and general accounting judgment when making decisions, providing feedback, and/or recommendations.
• Provides leadership to Parish administrative staff and /or vendors as necessary.

Supervision Given and/or Received:

• Received: moderate supervision given to this position from Parish Pastor
• Given: this position provides feedback and guidance to the Parish Administrative staff, volunteers, and/or vendors upon advice and consent of the Parish Pastor

Internal Contacts:

• Priests, Employees, Volunteers, and/or Parishioners

External Contacts:

• Diocesan Staff and/or Vendors

Working Conditions and/or Physical Requirements:

• This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding business needs, tight deadlines and heavy workloads.
• Ability to sit and perform computer work for lengthy periods of time.
• Able to access and maintain centralized departmental files. Involves extending arms and reaching files stored in multiple levels of shelves, climbing up a stepladder to access files
• Significant amount of time regularly spent answering and speaking on the telephone providing customer service support and problem solving both internal and external customers.
• Data entry via computer keyboard requires repetitive and frequent hard and wrist movement.
• Ability to lift up to 35 pounds with assistance and up to 60 pounds with assistance.
• Required to work some nights and weekends.
• Ability to maintain CONFIDENTIALITY.

Travel Requirements:

• Travel may be required to Diocesan Parishes and/or the Catholic Center, along with occasional trips to vendor locations for meetings
• Travel may be required to vendor for supplies.

Education and Experience Preferred:

• Bachelor’s degree preferred, or 5 to 6 years of comparable work experience
• 4 to 5 years of experience as Manager or Supervisor in an office environment. Experience within a Catholic Church Administrative Office is preferred.
• 3 to 4 years of experience with Fiscal planning and management, general accounting, budgeting and payroll
• Accounting and Bookkeeping knowledge Preferred
• Budget and Financial Analysis Experience Preferred

Knowledge and Skills Preferred:

• Knowledge of the basic teachings of the Catholic Church
• Knowledge of Microsoft Office/Intermediate to advanced capabilities with a heavy emphasis in Excel and Word. Experience with Publisher and PowerPoint applications and other administrative software.
• Knowledge of use of office equipment
• Excellent organizational skills
• Demonstrate professional written and verbal communication skills.
• Demonstrate analytical, customer service skills and ability to prioritize and be able to effectively multi-task.
• Ability to oversee technology concepts, including personal computer and network server needs.
• Active member in good standing of a Roman Catholic Parish Church with knowledge of the Catholic Church Organizations
• Able to think proactively, critically, and plan effectively.

FLSA Designation: Exempt

Please Be Advised… The position, as outlined above, is subject to change as the needs of the Diocese of Fort Worth change. However, any and all changes will be communicated in advance to the incumbent(s) as is necessary and practical. All questions, concerns and/or requests for revisions concerning this position should be directed to the Director of Human Resources of the Diocese of Fort Worth and must be approved in advance before any requests for changes are incorporated in this position.