Corporate Billing Coordinator

Summary/Objective:

This is an entry-level position! The role is responsible for generating accurate and timely service invoices that are delivered to the customer via an approved method.

Essential Duties and Job Functions:

• Ensure that assigned service tickets are billed timely, accurately and completely

• Minimize unpaid invoices by minimizing billing errors and ensuring a complete invoice package is submitted to the customer

• Ensure that customer site files are updated to facilitate accurate default billing.

• Consistently generate a high volume of service invoices each month without the use of overtime – volume may vary by branch – (goal of 1000/month or more)

• Provide ad hoc reports

• Understand and adhere to departmental policies necessary to achieve departmental effectiveness; Offer support where needed

• Utilize work flows to achieve objectives as provided

• Utilize departmental, procedural and customer contract binders and/or customer files to ensure the accuracy and completeness of amounts billed

• Notify your supervisor if branch personnel invoice package submittals or warranty handling is inconsistent with other branches and not in accordance with our policy

• Responsible for understanding all facets of the service management module to leverage the systems capabilities to improve efficiency and mitigate risk

• Utilize customer web portals to submit invoices and to verify the accuracy of amounts to invoice

• Have intermediate or better data entry speed and computing skills

• Intermediate or better computing skills required for use of the service management module and Excel

• Presence in the office on a consistent basis, 40 hours per week

Required Education and Experience:

• High school diploma or GED required.
• Some type of accounting experience is preferred!
• Associates Degree preferred.
• Strong attention to detail.
• Working knowledge of Excel/MS Office.
• Multitasking and prioritization.
• Excellent verbal and written communication skills required.
• Excellent interpersonal skills required.
• Intermediate or better data entry speed and computing skills
• Intermediate or better computing skills (Outlook, Excel, Word)

**We need team players and positive attitudes!**

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

This is largely a sedentary/sitting role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.

Position Type/Expected Hours of Work:

This is a full-time position, M-F. This role is TEMPORARILY remote ( Training takes place In-Office the first week)- with the understanding and acceptance of returning to in-office after the Pandemic is over.

Travel:

No travel is expected for this position.

EEO Statement

As an Equal Employment Opportunity employer, it is Guardian Fueling Technologies’ policy to provide equal employment opportunity for all applicants and employees. Guardian Fueling Technologies does not unlawfully discriminate on the basis of race, national origin, sex, pregnancy, color, religion, age, physical or mental disability, legally-protected medical condition, veteran status, marital status, sexual orientation, or any other basis protected by state or federal laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

GFT is a Drug Free Workplace.

We offer Fantastic benefits which include Comprehensive Coverage, 401K Match, Paid Holidays and Paid Vacation!