Accounts Receivable & Payable Specialist

About Arbolus

Arbolus is reinventing the traditional and analog expert network industry by bringing technology to the forefront of knowledge sharing. Our platform helps hundreds of clients worldwide to connect with the best experts, collect high-quality insights faster, and streamline their processes using leading AI technology.

Headquartered in London, we are a venture-backed scale-up working with global consulting and leading private equity firms. With offices in Barcelona, New York, and Gurgaon, we have a truly international team of over 150 people.

Recently listed as one of Europe’s top 100 fastest-growing companies, we are building a team that can continue to support our ambitious growth plans.

About the role

We are looking for an experienced Accounts Receivable and Payable Specialist to own these financial processes. Your responsibilities will include management of daily bookkeeping & supplier payments, credit control, customer invoicing, cash forecasting, and being the point of contact for customers and suppliers.

This role does not currently have direct reports but is heavily supported by our 2 junior team members. Therefore the role involves management and coaching of these team members.

Key responsibilities you will be in charge of

• Manage the processing of expert self-billing, and supplier payments supported by Junior team members
• Manage AR / AP bookkeeping (Xero / Spendesk) supported by Junior team members
• Cash forecasting of customer receipts + supplier payments. Including liaising with Account Management + New Business Sales team to forecast the timing of contract renewals + sales
• Manage Finance Mailbox - answering supplier and client queries and/or redirecting to the right point of contact. Supported by Junior team members
• Customer invoicing, customer usage reporting + deferred revenue management
• Customer contract management (in collaboration with client/sales team and legal)
• Data reconciliation, checks, and analysis to ensure accuracy and provide insights
• Suggesting improvements in accuracy, efficiency, and reducing costs in our internal processes
• Ownership of credit control process (through Chaser software)
• Contribute to monthly management reporting (KPIs and Finance Monthly Review Deck)
• Experience liaising with external auditors (preferred)
• As we grow our team, play a key role in coaching Junior team members and building out our Accounts Receivable and Payable function

About you

You are a great fit if you have 5 to 10 years of experience working in these areas, good organizational and communication skills, and a willingness to work in a team as you will be dealing with different points of contact inside and outside of the organization.

Ideally, we want someone who has experience working within a growing business and can identify and be proactive about finding ways to improve our internal processes and ways of doing things. It is important that you have the ability to learn new software and systems quickly and are confident in building scalable processes.

Requirements to succeed in this role  

• 5-10 years working in Accounts Receivable / Payable
• Excellent knowledge of Google Suite especially Google Sheets (preferred)
• Experience using Xero accounting software (preferred)
• Experience with data analysis and reporting (Google Looker Studio desirable but not essential)
• Experience in customer contract management (PandaDoc / Salesforce desirable but not essential)
• Familiar with multi-currency and multi-entity accounting (we have a parent company and three subsidiaries)
• Experience managing a small team (preferred)
• Good organizational and time-management skills
• Has worked in a fast-paced startup / scale-up environment (preferred)
• Excellent written and spoken English

Nice to have

• Previous experience in a start-up or fast-paced environment
• Familiar with the expert networking industry
• Intellectual curiosity and desire to learn

What we offer

• Annual performance bonus on top of your base salary
• 25 days of paid time off per year + all local bank holidays. Arbolus puts heavy emphasis on quality of life and wants to ensure everyone has a fair amount of time to recharge and relax
• Flexibility with local bank holidays
• Share option plan for all employees
• Private health insurance
• Flexible remuneration for meals and transport (Cobee Card)
• Relocation package to help you with your move to Barcelona
• 2 weeks per year to work from abroad
• Top-notch equipment to make our work efficient and smooth (MacBook Air, Jabra 75 headphones set,...)
• Free coffee, tea, and snacks to boost our energy during the day
• Monday office breakfast to start our week
• Regular social activities are managed by our local Social Committees
• Language courses to extend our knowledge (English, Spanish, French and Catalan)
• Office First organization

Arbolus is an Equal Opportunity Employer and does not discriminate on the basis of an individual’s race, color, religion, national origin, sex, disability status, sexual orientation, gender identity, age, protected veteran status, or any other characteristic protected by law.

*Please be advised that at this moment Arbolus is not able to provide support in the visa sponsorship process.