Accounts Payable Specialist

Looking for an opportunity to make a lasting mark on future generations and the communities they call home? Search no further, HEI is Colorado’s unrivaled contracting leader for the past 50 years and we want you to join our team.

As a premier heavy civil construction company, we are dedicated to shaping the landscape of Colorado's Front Range and beyond. With a relentless focus on safety, quality, and production, we tackle diverse projects that range from roadways and bridges to water infrastructure and environmental restoration.

Our team is comprised of highly skilled individuals, just like you, who are ready to put their best boot forward. Get ready to unearth your true potential and dig into the exciting world of HEI Civil!

We are currently seeking a driven Accounts Payable Specialist to become a part of our accounting team at our main office in Castle Rock, CO.

As an Accounts Payable Specialist, you will play a crucial role in supporting the accounting department's operations. The ideal candidate is well-versed in all aspects of accounts payable and possesses experience with three-way PO matching. You should be detail-oriented, organized, as well as have the ability to collaborate effectively with colleagues and vendors. Proficiency in accounting software is essential, and you should be capable of working both independently and efficiently. This position reports directly to the AP Lead/Supervisor.

Responsibilities:

• Manage a high volume of invoices by verifying transactions through open commitments/POs and receiving tickets (3-way match). Ensure timely and accurate daily processing.
• Communicate with field personnel and Project Managers to obtain missing information for invoice processing.
• Verify tax on invoices against job tax rates, gather missing tax documents, and address tax-related issues with appropriate HEI staff.
• Process and enter invoices into our ERP, route them for approval, and reconcile assigned vendor account statements each month.
• Foster strong relationships with vendors through timely and professional communication.
• Resolve issues promptly and escalate persistent or unresolved problems to the AP Supervisor.
• Meet deadlines for monthly, quarterly, and yearly reporting as set by accounting management.

Required Qualifications:

• Strong written and verbal communication skills.
• Ability to handle multiple tasks and deadlines under pressure.
• Dependable, respectful team player with a proactive approach to work.
• Detail-oriented planner who can organize and prioritize tasks effectively.
• Strong customer service orientation with a positive attitude.
• Work effectively with all levels of staff.

Education and Experience:

• Minimum of 2 years of experience in accounting, with a focus on accounts payable.
• Experience in the construction industry is a plus.
• Proficiency in a range of computer applications, including Microsoft Office Suite (Word, Excel, Outlook, Adobe); familiarity with Spectrum software is advantageous.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

Work Environment:

• Office-based work with varying temperatures.

Job Type: Full-time, Non-Exempt

Salary: Starting at $23 per hour (based on experience)

Benefits:

• Health Insurance
• Paid Time Off
• 401k
• Six paid holidays
• $10,000 Employer paid life insurance
• Voluntary dental, vision, life, and Colonial supplemental insurance

What Safety means to us!

Our unwavering commitment to safety creates the foundation for a rewarding career, where your well-being is our top priority. Experience a company that invests in advanced safety protocols, providing you with the tools and support needed to excel while ensuring your security. At HEI, every employee has the power to halt any job site if safety concerns arise. Join our team and become part of a workplace where your voice matters. 

HEI Civil is proud to be an Equal Opportunity Employer. All aspects of employment are based on performance, competence, and business needs. We hire individuals without regard to race, national origin, ancestry, disability, medical condition, color, religion, sex, age, disability, sexual orientation, gender identity or expression, veteran status, or any other status protected by Federal, State or Local law.