Training and Compliance Specialist - Program/Project Specialist

Job Title: Training and Compliance Specialist - Program/Project Specialist

Experience: 5+ years

Location: St Paul, Minnesota

Duration: Full Time

Job Description:
About the Job:
The Program/Project Specialist is responsible for overseeing and coordinating initiatives and administrative projects across Client's to support training and compliance and employee engagement. This position supports and will report to the Director of Training and Compliance by managing employee training and compliance records, and planning and coordinating programs that support occupational health and other training requirements. This position will also work with the Deputy Chief of Staff by leading projects and initiatives that support employee engagement. The successful candidate will be a detail-oriented self-starter who effectively builds positive relationships with colleagues at all levels of the organization, and who uses discretion to maintain confidentiality while delivering results in accordance with established policies and timelines.

Training/Compliance Projects and Support
● Enter completed training into the Training Hub system daily and follow up on incomplete information
● Ensures completion of client Orientation and compliance with the Research Occupational Health Program (ROHP) requirements
● Communicate professionally with Principal Investigators and lab personnel regarding training requirements and compliance
● Facilitate and manage logistics of client clinics (audiograms, flu shots, tuberculosis, etc.) to support compliance with ROHP - develop schedules with nurses, reserve rooms, coordinate equipment setup/delivery, etc.
● Provide support for other special projects as assigned by the client Director of Training and Compliance

Coordinate Employee Engagement Programs and Initiatives
● Coordinate and provide support for departmental team building initiatives and employee recognition events
● Support the employee engagement survey process and manage the reporting of employee engagement efforts throughout the year
● Coordinate the employee shoe stipend program
● Provide coordination and support for client’s annual Patrick J. Manning Award program
● Serve as department ambassador for the University’s annual Community Fund Drive
● Serve as department Wellbeing Champion - promote within client the University’s wellbeing program and associated events/opportunities, bring colleagues’ ideas and comments back to the wellbeing program administrators, attend semi-annual Wellbeing Champion retreats, etc.
● Participate on client committees including the “RAT Pack” employee recognition and appreciation team
● Foster new opportunities to promote employee engagement within the department

Provide Coordination and Support for Department HR Processes
● As requested, coordinate interview schedules and logistics, escort interview candidates through secured client spaces, assist with travel arrangements, etc.
● Provide support for other HR processes upon request of the departmental HR liaison

Other Administrative Projects and Duties
● Provide backup coverage for other administrative staff
● Provide administrative support for special projects and tasks as requested by members of the senior leadership team