Administrative Support Staff, Part-time & In-office

This position exists to greet and direct potential and current clients and visitors as they enter the firm. This position also answers calls, directs calls as needed and provides visitors, clients and employees with assistance and general information. This position also exists to support the Tax and Assurance Department as well as provide assistance to other departments as needed. The person who holds this position is required to work in the office. 24 hours/week - Mon. - Thurs. 9 a.m. to 3 p.m.

General Office Duties:

· Greeting and assisting visitors/staff in person and by phone

· Maintaining, using and submitting all service requests/questions for postage machine as well as electronic software used for mailing

· Processing and tracking all mailing/packages to ensure proper and timely delivery

· Taking and picking up mail from post office, as needed

· Maintaining copiers, keeping them filled with paper and submitting all service requests

· Cleaning breakroom, refrigerator and ordering and stocking kitchen supplies, as needed

· Managing office supply inventory and ordering supplies, as needed. Coordinate ordering of needed BRC letterhead, envelopes, labels, etc. with the Greensboro office.

· Order catering for all functions such as monthly staff meetings, internal meetings, in-house CPE, internal meetings, etc., inclusive of ordering monthly birthday cake; setting up, picking up orders and cleaning up for these functions

· Assisting HR department for distribution and scheduling of busy season perks

· Assisting the point of contact for the Charlotte office with property management company, submitting maintenance requests, as needed

· Assisting with any special projects that are assigned

· Performing routine administrative tasks

Tax Administrative Duties:

· Assembling, processing, delivering and ensuring timely filing of all tax related tasks

· Scanning of all documents, etc. into appropriate location.

· Becoming proficient in software and procedures necessary for performing duties and tasks

· Assisting with other requests from BRC staff

· Working as a Team member with all BRC office locations.

Qualifications:

· Minimum High School Graduate

· 1-3 years administrative support experience, preferably with an accounting firm

· Proficient in Microsoft Outlook, Word and Excel

• Excellent client service and interpersonal skills
• Excellent attention to detail
• Excellent organizational and communication skills
• Ability to multi-task in a seasonal fast-paced environment

Essential Physical Requirements:

· Fine hand manipulation in keyboarding 5-7 hours per day

· Requires standing for a period of time

· Some lifting up to approximately 20lbs.

· Valid NC driver license and good motor vehicle record

· Ability to drive own vehicle to complete occasional office errands, as needed, such as post office and meal pickup