Staff Training Coordinator/Secretary

Evergreen Life Services Texas

Dallas, TX

$14 Hourly
Full-Time

Job Description

Evergreen is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital status, or any other legally protected status.

Position Description: Staff Training Coordinator
FLSA Classification: Non- Exempt
Reports To: Executive Director
Created: November 30, 2013
Revised: April 13, 2022

Job Summary

This position is responsible for ensuring that required training is conducted and documented and assistance is given with administrative duties as needed.

Essential Job Functions

Ensure that training courses both Evergreen specific and state specific are available, conducted and documented in the appropriate manner.
Schedule the appropriate trainers for all training required. Conduct training directly if needed.
Make recommendations and assist in development of training courses.
Assist with orientation process for new employees
Abide by all policies, procedures, regulations, and guidelines for safety, quality assurance, and general corporate oversight.
Assist with all administrative duties for the Division as required (i.e. Human Resources, Finance, etc.).
Complete new hire packets (including all insurance forms), workers compensation reports, vehicle accident reports, and unemployment claim information and forward to Home Office for processing within required time frame
Advertise through appropriate media open positions within the organization and participate in job fairs as requested.
Screen, evaluate, and recommend applicants for interview and assist in preparation for interviews.
Conduct reference checks of applicants.
Review employee complaints and ensure accurate and timely documentation of concerns or issues.
Explain company benefits to employees and when necessary seek additional clarification.
Maintain employee files and ensure confidentiality.
Verify and maintain all employee drivers license and auto insurance information.
Complete all PCNs and required documentation for staff changes.
Assist with verification and correction of all payroll documents.

Qualifications/Experience/Job Knowledge

High school diploma and at least three (2) years of experience in administrative duties including training.
As well as at least two (2) years of experience working in the field of ID/DD. Bachelors degree preferred.
Basic knowledge of state and federal guidelines governing Evergreen programs.

Physical Requirements

Occasional travel
Constantly moves about to coordinate work
Occasionally moves and positions objects weighing up to 50 pounds
Occasionally exposed to viruses and infectious conditions
Regularly works in fast pace environment with multiple task deadlines

Reasonable accommodations may be made to enable individuals with disabilities or a medical condition to perform the essential functions.

Supervisory Responsibilities:

Will Supervise

Special Requirements

Ability to meet the public in a manner that reflects creditably upon the organization and must have the ability to deal with consumers and staff in a manner that is conducive to harmony and their best efforts
Must be adaptable and have the ability to make decisions
May be required to attend seminar or job-related training courses
Must have understanding, patience and tact in dealing with consumers, their families or advocates and other agencies involved in providing supports for people served
Must have the ability to maintain good working relationships with Evergreen staff and with contacts from other agencies or entities
Must be able to prioritize work tasks
Must be able to work without close personal supervision

Employment Variables

Must have a good driving record which meets the minimum requirements for Evergreen and reliable transportation. Must pass drug screen and criminal background check. Must be able to work some evenings when required.

Working Environment

General office environment.

I have read the above job description and I fully understand the conditions set forth therein, and I will perform these duties to the best of my knowledge and ability. Furthermore, I understand that nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time; and nothing in this job description is intended to create an employment contract or otherwise alter the at-will nature of my employment