Real Estate Administrative Assistant

HUNINGTON PROPERTIES, INC. a growing Houston-based full-service commercial real estate firm, is looking for a self-motivated individual responsible for providing lease administrative services for the leasing and management departments.

PRIMARY RESPONSIBILITIES

• Post workflow deadlines into Asana
• Coordinate with leasing agents, property managers, or accounting and scheduling a call if necessary.
• Assist in the preparation, review, and execution of commercial lease agreements, ensuring accuracy and adherence to company policies.
• Assist in the preparation and collection of all necessary documentation needed to handle the signing of lease documents by the Landlord and Tenant. The distribution of the fully executed lease documents to the Tenant and other departments within the company.
• Maintain master templates up to date with current information; documents include Master Leases, LOI templates, Listing Agreements, Commission Agreement, Termination Agreement, Renewal Forms, Amendment Templates, etc.
• Yardi: Maintain and update lease files, entering key lease information such as lease terms, renewal dates, rent payments, and tenant contact details.
• Open physical and electronic files, naming and organizing documents in each file according to procedures.
• Assist with lease agreement edits
• Maintain exclusivity abstracts up to date
• Manage DocuSign

Qualifications

• Ability to oversee confidential and sensitive materials with discretion
• Strong verbal, and written English communication skills
• Ability to meet deadlines
• Strong organizational skills
• Professional demeanor
• Proactivity and flexibility, with the ability to work in an environment with shifting priorities and demands
• Ability to multitask and be comfortable dealing with a diverse pool of people
• Highly Detail Oriented
• Proficient in MS Office for operating efficiently in a semi-paperless office
• Excellent formatting, and proofing skills
• Tech-savvy
• Basic math skills
• Familiarity with Yardi and DocuSign preferred

Education

• High School (Required)