Operations & Administrative Support Professional

Operations & Administrative Support Professional
Location: New York City, Midtown West

Summary:
We are a small, premier attorney search firm based in NYC that seeks a full-time operations and administrative support professional who is very comfortable with technology. This individual will be an integral part of our company, and will assist our small team of lawyers-turned-recruiters in a highly collegial and collaborative environment. This individual will report to the President of the company who also handles operations and works as a recruiter alongside our other recruiters.

Duties:
- Using our two subscription recruiting software services on a daily basis
- Troubleshooting computer issues regularly
- Updating/supplementing our database (one of our subscription recruiting software services) and our other online resources with respect to – among other things – attorneys (e.g., entering/revising attorney profiles in our database from LinkedIn and other sources), client law firms and in-house law departments, attorney job searches, and related information
- Putting application submissions through our clients’ online portal systems
- Formatting resumes and revising other submission materials
- Conducting online research projects
- Preparing and following up on invoices
- Assisting with payroll
- Assisting with bookkeeping
- Handling holiday e-card send-outs
- Proofreading
- Answering phone and routing calls (minimal amount of time)
- Other duties, as assigned

Required Concrete Skills:
- Excellent IT abilities, including with respect to troubleshooting computer issues
- Excellent command of Microsoft Word and Outlook; familiarity with Excel
- Good typist

Desired Concrete Skills:
- Knowledge of Quickbooks is a plus

Required Soft Skills/Other:
- Highly diligent, reliable and trustworthy
- Exercises confidentiality and discretion
- Very detail-oriented
- Well-mannered and pleasant
- Maintains a positive attitude
- Good interpersonal skills
- Self-starter who desires to show ownership and commitment to the job; accepts responsibility for actions
- Strong work ethic
- Good judgment
- Ability to multitask
- Maintains composure while meeting deadlines (even with frequent interruptions)

Required Education and Preferred Experience:
- B.A. or B.S. (or equivalent degree) from an accredited college or university
- Prefer a minimum of 2 years’ experience in a professional services firm

Compensation and Benefits; and In-Office Requirement and Hours:
- Estimated target base salary: $70,000-80,000, depending upon skills and experience, with bonus potential
- Subsidized health care (Oxford/United Healthcare)
- Ability to WFH most days after job familiarity is obtained
- Hours of 10am-6pm M-F is ideal, but some schedule flexibility is available

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This role is perfect for someone who has an interest in the legal profession and/or the attorney recruiting field, who wishes to work in a very positive cultural environment and/or who may need to work from home much of the time. If you can fulfill the above duties, and have the requisite skills and educational background, please send a cover letter and your resume. We look forward to hearing from you!