Front Desk Receptionist

A large, dynamic and established property management company in Bellevue, is actively seeking a dedicated and customer-focused Front Desk Receptionist to join their team. The ideal candidate will be the first point of contact for visitors, clients and employees, ensuring a positive and professionals experience. The role requires someone with excellent communication skills, strong ability to multitask and prioritize within a fast pace environment while maintaining a confident and friendly demeanor.

Position Type: Full-Time

Schedule: Monday-Friday 9am to 5pm

POSITION SUMMARY

This employee performs the functions of Client Services. The employee is expected to speak clearly and professionally, support the Client Services Team by performing the duties and responsibilities listed, and provide such other support, within or without the office, as may be required.

DUTIES AND RESPONSIBILITIES INCLUDE BUT MAY NOT BE LIMITED TO:

• Checking and keeping up with personal email and voicemail inbox.
• Screening incoming calls, incoming emails, and correspondence when needed.
• Monitoring the postage machine balance and alerting upper management when more funds need to be added.
• Sorting/tracking/scanning all inbound mail and distributing to intended department.
• Organizing and maintaining file system, files, management software, correspondence, and other records.
• Managing office supply inventory weekly.
• Tracking and entering resident information into system.
• Performing client audits of rentals, etc. per schedule provided by supervisor.
• Coordinating outgoing mail, correspondence, and faxes as directed.
• Reliably managing flow of client information.
• Copying and scanning documents.
• Minimal data entry when needed.
• Maintaining a tidy storage/kitchen/lobby/workroom area.
• Closing and opening the office.
• Dropping off mail at the post office at the end of business day when needed.

EDUCATION

• A high school degree or GED is preferred but not required.

EXPERIENCE

Property Management experience is preferred but not required. Applicant must display a willingness to assist owners and third-party services as communication flows into the office. Persons seeking this position must also be organized and display the ability to be an independent worker while supporting staff as needed.

COMPUTER SKILLS

The position requires office software skills. Proficiency with Microsoft Word, Microsoft Excel, Vantaca Software, QuickBooks, Microsoft Outlook, and various web interfaces strongly desired.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

While performing the duties of this job, the employee is regularly required to sit, use hands or fingers to handle or feel, and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand, walk, stoop, kneel, crouch, or crawl. The employee is frequently required to lift up to 20 pounds. The employee must be able to operate a motor vehicle. The vision requirements include ability to adjust focus, peripheral vision, and close vision.

Job Type: Full-time

Salary: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Bellevue, WA: Relocate before starting work (Required)

Work Location: In person