Rental Coordinator, Commercial Vehicles

Rental Coordinator, Commercial Vehicles – Sun Valley, CA

The Rental Coordinator, Commercial Vehicles is responsible for assisting the Sales and Operations teams with administrative duties, as well as, building and maintaining internal and external client relationships. The Rental Coordinator, Commercial Vehicles will lead communication to other departments to ensure clients’ expectations are surpassed. The ideal candidate will demonstrate initiative and problem-solving skills in an environment that demands exceptional performance.

Responsibilities include, but not limited to, the following:

• Set-up new accounts, obtain insurance certificates, scan and file all digital documents in the appropriate database, manage D-TV cards and units, manage contracts and related paperwork for all outgoing units, and print and distribute reports daily and as necessary, maintain confidential files, and manage internal roster and contact list.
• Review all rental orders for accuracy and ensure everything is in compliance with SOX controlled procedures.
• Obtain all pertinent information from the client regarding their rental needs and present the information to the Rental Team to complete the rental process.
• Familiarize oneself with all internal employees, transportation coordinators, and the Quixote client base to ensure an exceptional facility experience.
• Learn and understand the business as it relates to the vehicles and motorhomes to assist in client education of Quixote’s offerings.
• Assist billing department in tracking all paperwork for closing orders.
• Answer incoming phone calls and transfer to the appropriate department based upon the clients’ needs/requests.
• Follow-up with internal departments to ensure client inquiries/issues were addressed and resolved.
• Schedule and manage on-site client visits and vehicle tours by partnering with internal departments to ensure a safe and well-organized client tour.
• All other duties as assigned.

Qualifications:

• 2+ years’ experience in an administrative role.
• Refined verbal and written communication skills.
• Proficient knowledge of computer applications (MS Office Suite).
• Strong analytical, organizational and interpersonal skills.
• Ability to meet deadlines. Demonstrating accuracy in the execution of assigned tasks.
• Ability to anticipate needs and adapt to changes in a high-volume environment.
• Please note, the candidate selected for this position will be required to complete a criminal background check.

Job Location:

Sun Valley, CA

Position Type:

Full-Time

Compensation:

Pursuant to state and local pay disclosure requirements, the pay range for this role is $19.00- $25.00 per hour.

The salary offered may vary depending on multiple individualized factors including but not limited to market location, job-related knowledge, education/training, certifications, key skills, experience, external market and internal value, including seniority and merit systems, and internal pay alignment. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.

Quixote Studios reasonably and in good faith expects to pay for the position within the salary range listed, taking into account the wide variety of factors listed above

In addition, our total benefits package includes is full of perks such as paid time off, sick pay, 401(k) matching, Medical, Dental, and Vision

--- Quixote Studios, a subsidiary of Hudson Pacific Properties --

Quixote Studios will consider for employment any qualified applicant with criminal histories in a manner consistent with the requirement of the Los Angeles Fair Chance Initiative for Hiring.

Quixote Studios is an Equal Opportunity/Affirmative Action employer. Individuals seeking employment are considered without regards to race, ethnicity, color, creed, religion, sex, sexual orientation, marital status, age, disability, gender identity or expression, genetic information, national origin, protected veteran status or any other classification protected by law.