Leadership Administrative Assistant

Severns Valley Baptist Church

Elizabethtown, KY

$15 to $20 Hourly
Paid Time Off
Part-Time

Job Description

Benefits:

Flexible schedule
Opportunity for advancement
Paid time off

Administrative Assistant
Role: This position plays a crucial role in supporting the Pastor of Organizational Leadership in working toward the efficient functioning of Severns Valley Baptist Church.

Reports to: Pastor of Organizational Leadership

Hours: 15-25 per week

Responsibilities:

Finance-

Receive and process payables efficiently and accurately.
Administer Divvy/Bill expense reporting for accurate financial record-keeping.
Support the preparation of the annual budget to ensure financial transparency and accountability.

Facility-

Manage and process facility use requests, ensuring seamless coordination of events.
- Schedule and set up meetings with key personnel, ensuring timely and organized gatherings.
- Assist in staff coordination, fostering effective communication and collaboration.
- Assist with church calendar coordination to streamline event planning and scheduling.

Personnel-

Support Human Resources functions such as maintaining employee records, handling personnel inquiries, and facilitating HR-related processes.
- Contribute to employee onboarding processes to facilitate a smooth integration into the team.
- Assist in the coordination of annual staff reviews, ensuring a comprehensive and structured evaluation process.
- Contribute to staff development initiatives, including training sessions and professional development opportunities.
- Coordinate Front Desk Volunteers to maintain a welcoming and organized reception area.

Leadership-

Create meeting agendas and organize minutes, reports, etc. for Stewardship, Personnel, and Trustee meetings.
Manage and coordinate the Pastor's calendar, ensuring optimal time management.
Filter and assist with the Pastor's email, ensuring important communication is addressed promptly.

Additional Responsibilities:

Assist in financial tasks, including budget tracking, financial reporting, and reconciliation.
Aid in ministry coordination, ensuring seamless communication and collaboration among church ministries.
Assist in developing lay leaders by providing administrative support for training programs and leadership initiatives.
Handle additional tasks as assigned by the Pastor of Organizational Leadership to support the overall goals of the church.
These additional responsibilities further highlight the diverse and integral role of the Part-Time Administrative Assistant in supporting the Pastor of Organizational Leadership across various aspects of church administration and leadership development.

Qualifications:

Strong organizational and multitasking skills.
Excellent communication and interpersonal abilities.
Proficient in Google Suite, Quickbooks Online, Martus, Planning Center Online, APS.
Previous administrative experience is preferred.
Ability to maintain confidentiality and handle sensitive information.