AR-AP Supervisor

Here at Collins Electrical Company, Inc. we are committed to making our company a great place to work. We want to ensure our employees are healthy, have a good work-life balance and have the support to further their careers and ensure their long-term financial stability.  At the heart of our company are the core values that continuously guide our actions and decisions. Family, Loyalty, Passionate, Integrity, Innovation, Respect for People and Socially Conscious are the values we uphold to create positive culture, retain top talent, and earn trust and respect from customers and partners.

Job Purpose 

The Accounts Receivable and Accounts Payable Supervisor oversees the day-to-day operational activities of the organization's accounts receivable and accounts payable functions. They ensure accuracy and timeliness in payments and receipts, maintain financial records, implement standard operating procedures, monitor collections, negotiate with past-due accounts, and provide insightful analysis for process improvement.

What You'll Do

Operational Oversight:

• Supervise and guide the accounts receivable and accounts payable teams to ensure efficient workflow and adherence to policies and deadlines.
• Maintain and reconcile the accounts payable and accounts receivable ledger to verify charges and validate transactions.
• Develop, implement, and enforce standard operating procedures to streamline processes and maintain accurate financial records.

Financial Transactions Management:

• Ensure timely and accurate processing of payments to vendors and receipt of payments from customers.
• Monitor the collection period and follow up with branches regarding outstanding payments utilizing effective communication.

Analysis and Reporting:

• Prepare and evaluate accounting reports to identify trends, inefficiencies, and opportunities for cost-savings or process improvements.
• Communicate findings and recommendations to management for informed decision-making.

 Customer Relationship Management:

• Negotiate with past-due accounts to resolve payment issues, establish repayment plans, and minimize bad debt exposure while maintaining positive customer relationships.

 Compliance and Audit Support:

• Ensure compliance with relevant regulations, policies, and procedures related to accounts receivable and accounts payable activities.
• Support internal and external audits by providing accurate documentation and timely responses to inquiries.

 Cross-functional Collaboration:

• Collaborate with procurement, project management, and other departments to streamline processes, address issues, and optimize financial performance.

Team Development:

• Provide training, mentorship, and development opportunities to accounts receivable and accounts payable staff to enhance their skills, knowledge, and performance.

What You'll Bring

• Demonstrated proficiency in using accounting software (e.g., Spectrum) to manage accounts receivable and accounts payable functions efficiently.
• Advanced skills in Microsoft Excel for financial analysis, data manipulation, and reporting.
• Ability to analyze financial data, interpret trends, and generate insightful reports to support decision-making processes.
• Strong understanding of accounting principles and practices for accurate financial record-keeping and reconciliation.
• Knowledge of relevant regulations, standards, and compliance requirements related to accounts receivable and accounts payable activities.
• Excellent verbal and written communication skills for effectively interacting with internal stakeholders, external vendors, and customers.
• Proven ability to negotiate with past-due accounts to resolve payment issues and establish mutually beneficial agreements.
• Strong leadership skills with the ability to motivate and guide teams toward achieving departmental goals and objectives.
• Exceptional problem-solving skills to identify issues, evaluate alternatives, and implement effective solutions in a timely manner.
• Efficient time management skills to prioritize tasks, meet deadlines, and adapt to changing priorities in a fast-paced environment.
• Keen attention to detail and high level of accuracy in financial transactions, record-keeping, and reconciliation processes.
• Ability to collaborate effectively with cross-functional teams to streamline processes, address issues, and optimize financial performance.
• Flexibility and adaptability to navigate through various challenges and changes in business priorities or processes.
• Commitment to continuous learning and development, with the ability to provide mentorship and support to team members for their professional growth.
• Demonstrated integrity, honesty, and ethical conduct in handling financial transactions, maintaining confidentiality, and adhering to organizational policies and procedures.
  

Benefits

• Competitive salary with opportunities for growth and advancement
• Comprehensive health, dental, and vision insurance plans
• 401(k) retirement savings plan with employer match
• Generous paid time off and holiday pay

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.