Administrative Assistant

Capitol Underground, Inc., a Sun Prairie based Public Works contractor is seeking a full-time Administrative Assistant.  This position does not offer remote work.

ESSENTIAL DUTIES:

·         Answer phones and direct inquiries to the appropriate staff members

·         Greet clients/suppliers/visitors in a professional and friendly manner

·         Prepare lien waivers, subcontractor agreements, memos, and documents using word processing software 

·         Maintain electronic and hard copy filing system

·         Perform data entry

·         Sort incoming mail, faxes, and courier deliveries for distribution

·         Prepare and send outgoing faxes, mail, and courier parcels

·         Maintain contact lists

·         Provide secretarial and administrative support to management and other staff

·         Coordinate the maintenance of office equipment

·         Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

·         Other related tasks as assigned

KNOWLEDGE/SKILLS REQUIRED OF THE POSITION:

·         Proficiency in MS Word, MS Excel and MS Outlook

·         Attention to detail

·         Strong verbal and written communication skills

·         Ability to meet deadlines

·         Ability to perform multiple assignments without immediate supervision is necessary

·         Strong organizational, quantitative and problem solving skills

BENEFITS:

·         Paid Time Off 

·         Paid Holidays 

·         Health Insurance (Medical and Dental)

·         Life and Disability Insurance 

·         401(k)

If you have the qualifications and are interested in this position, please contact Brent Conwell ON OR BEFORE MAY 17, 2024 at (608)318-1595 or email AP@capitolunderground.com.

*Capitol Underground, Inc. is an Equal Opportunity/Affirmative Action Employer.*