Construction Administrator

Job Summary:
We are seeking a skilled Construction Administrator to join our team. The Construction Administrator will be responsible for assisting with project management, coordinating construction activities, and ensuring projects are completed on time and within budget. The ideal candidate will have experience in project scheduling, construction estimating, and utilizing construction management software.

Essential Duties and Responsibilities:
· Develop a strong understanding of the role that BioStar is to serve to our clients including a thorough understanding of each project’s scope of work, contract documents including drawings, specifications, design, and construction contract as well as regulatory requirements associated with each project.

· Ability to prioritize work and manage time effectively, maintaining schedules and meeting deadlines

· Prepare necessary documents and ensure that all forms required for construction are completed and submitted.

· Review purchase requisitions and oversee financial aspects of the project within budget guidelines.

· Coordinate and review design drawing and specifications submittals, log and upload submissions to document management system, track design changes and manage the document control system.

· Maintain accurate up-to-date project information in Project Management Information System (PMIS). Assist with maintenance of computerized project reports as required.

· Assist with management of all projects to ensure that projects are completed in accordance with BioStar standards and client expectations.

· Change Order Management: Review entitlement, evaluate potential costs and schedule impacts, log and track contractor-submitted Change Order Requests (CORs)/Potential Change Orders (PCOs), and provide recommendations as directed. Follow-up with contractor with missing back-up information or clarifications.

· Review contractor’s Requests for Information (RFIs), log issue and monitor design team’s responses. Ensure that RFIs are issued with clarity and the design team responds expeditiously and appropriately.

· Project Schedules: Assist in the establishment of a master schedule to ensure that the project is completed within agreed upon time and cost constraint. Review contractor’s schedule and provide comments review monthly schedule updates and comment.

· Monitor construction progress to ensure that projects are completed in compliance with agreed upon quality standards and specifications.

· Assist with monitoring of required field testing and inspections. Maintain logs and upload reports onto project documentation management system.

· Coordinate Project Close-out. Review all contractor Close-out submittals as required.

· General Office Administration – Provide backup for opening and closing the office daily and answering phones.

Education and/or Skills and Work Experience Requirements:

· 4-year Bachelor’s degree in Construction Management, Construction Engineering, Architecture or other degrees related to construction project management/supervision or equivalent professional experience in lieu of education.

· Requires working knowledge of the principals of cost estimating, scheduling, and contract administration.

· Ability to accurately interpret construction contractual documents and contract modifications to determine cost of such change.

· Accurately analyzes situations and assists in developing contingencies for estimates.

· Proficiency with of MS Office Suite, as well as project management information system software such as Oracle

· Primavera Unifier, Prolog, ProCore, PM Web, and/or eBuilder.

· P6 experience is preferred.

· Travel may be required

· AutoCad, Revit and Bluebeam experience also preferred.

Competencies / Personal Attributes Required:

· Must possess proficient oral and written communication and presentation skills and able to communicate effectively with wide variety of people with diverse background of all levels and disciplines.

· Must be able to develop and maintain positive, cooperative, team-oriented relationships with co-workers, managers, clients and others in contact with the job.

· Must have strong customer service orientation and assess customer needs and ensure delivery/receipt of service when appropriate.

· Able to efficiently and effectively handle multiple and shifting priorities.

Job Type: Full-time

Pay: $60,000.00 - $70,000.00 per year

Work Location: In person