Human Resources Admin. Assistant - Bilingual Preferred (Spanish)

JOIN OUR TEAM

$22 - $26 per hour

Metro Supply Chain is a strategic supply chain solutions partner for some of the world’s fastest growing and most recognizable organizations. We advance our customers’ business through innovative, real-world solutions within a culture that supports our communities, protects our environment, and enables our team to thrive. Managing 14 million square feet in 98 sites across North America and Europe with a team of 6,000.

JOB SUMMARY

The HR Assistant will perform administrative duties related to the support of the Human Resources Department.

RESPONSIBILITIES

Responsible for supporting projects and tasks of the Human Resources Department including but not limited to:

• Must Have Knowledge of HR; California labor Laws
• Update electronic documents such as job descriptions, department procedures, company policies, employee handbook, new hire orientation, and offer letters.
• Upload team member documentation to the HRIS system.
• Upload documents to the company’s SharePoint sites and design and build new pages as needed.
• Support the set-up of new site installations with various tasks including, but not limited to, order supplies and signage, assist with website builds, apply for local ordinance permits, coordinate job fairs, marketing and candidate communications.
• Schedule candidate interviews, new hire orientations, on-boarding, and training programs.
• Request employee background checks, prepare new hire documentation, load new employee data into timekeeping system.
• Reconcile benefit invoices and submit for payment.
• Prepare written correspondence on behalf of HR team members as needed.
• Prepare hard copy compliance mailings to all company team members as needed.
• Build management reporting as needed.
• Other Human Resources tasks as required.

EXPERIENCE

• Strong background in the Microsoft Suite including Outlook, Word, Excel, PowerPoint and SharePoint
• Knowledge of ADP Workforce Now is helpful, but not required.
• Previous experience performing administrative tasks or in an HR Department is helpful, but not required.
• Excellent organizational and time-management skills
• Act as a reliable and supportive team member
• Excellent communication and interpersonal skills

COMPETENCIES

SKILLS

• Excellent communication skills, both written and verbal
• Working knowledge of the Microsoft Suite and SharePoint
• Ability to handle and maintain confidential information
• Service-oriented and commitment to quality of work
• Organized and shows excellent attention to detail.
• Able to communicate with all levels of the organization independently as necessary, viewed as a clear and credible communicator.
• A self-starter with problem-solving skills and ability to seek alternative solutions.
• Ability to adapt to changes quickly, as well as work under time pressure.
• Ability to be flexible in daily work assignments.
• Excellent interpersonal skills, able to develop and maintain relationships with team members.
• Thorough knowledge and adherence to company policies, procedures.

CUSTOMER SERVICE AND “OUR WAY” CULTURE

• As a team member, works collaboratively with Metro employees in a team-oriented environment.
• Exceptional customer service attitude.
• Looks for ways to say “Yes” to the customer (internal and external).
• Promote and support team member-driven social initiatives.
• Follow established processes and achieve customer Key Performance Indicators (KPIs).
• Commitment to quality of work.
• Approachable, positive interpersonal style.
• Maintain open, honest relationships.

HEALTH & SAFETY

• Fulfills the duties of HR Assistant under the Occupational Health and Safety Act, including safety, violence and harassment law.
• Without compromise, maintain a safe and clean work environment.
• Follow and adhere to GMPs

EDUCATION

• Currently pursuing or completion of secondary school diploma preferred, or the equivalent in combination of education and experience.
• Willingness to attend and participate in training and development programs as required.

WORKING CONDITIONS

• Prolonged periods of sitting at a desk and working on a computer 20-40 hours per week.
• Work in a hybrid capacity primarily from home with suitable internet service at the team member’s own expense, in an environment that is safe to perform the job, and, when needed as determined by the workflow, on-site at a warehouse facility.
• Must be able to lift and carry 15 pounds, unassisted.
• While performing the duties of this job, the employee is regularly required to stand, walk, use hands to handle or feel, reach with hands and arms and talk or hear. The employee may be required to climb or balance. The employee is occasionally required to stoop, kneel, crouch or crawl. The noise level in the work environment is usually moderate.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.