Legal Secretary Litigation

Seeking a diligent and organized Legal Litigation Secretary that's experienced in litigation to join a busy and well established Law Firm that has been in business for over 30yrs! The primary responsibility of this role is to provide comprehensive administrative support to the legal team. The ideal candidate will be proficient in Microsoft Word and Outlook, possess excellent communication skills, and exhibit a keen attention to detail.

Essential Duties and Responsibilities:

• Create and maintain documents in Microsoft Word using Prolaw software.
• Type, review, and format documents from various sources including digital dictation, hard copies, and Dragon dictation.
• Enter calendar events into Microsoft Outlook and Prolaw and ensure accurate tracking and communication with the responsible attorney.
• Field incoming telephone calls and relay information promptly.
• Input billable time entries into Prolaw and meticulously review for errors.
• Maintain organization of both paper and electronic files.
• Prepare and organize files for court appearances.
• Compile and copy all necessary documents as instructed by attorneys for court filings and briefs.
• Arrange delivery and filing of documents with appropriate courts as directed.
• Manage daily incoming and outgoing mail.
• Coordinate travel arrangements for court appearances and conferences.
• Proofread materials for grammar, spelling, punctuation, and content accuracy.

Skills Required:

• Responsive communication to inquiries.
• Strong teamwork and collaboration abilities.
• Active listening skills.
• Effective and timely communication.
• Critical thinking for problem-solving.
• Excellent time management skills.
• Reliable attendance and performance.

Education/Experience:

• High school diploma or GED required.
• Associate’s degree in a related field preferred.
• Two years of prior experience in the legal field preferred, or equivalent combination of education and experience.

Physical Demands: While performing the duties of this job, the employee may be required to:

• Use a telephone, computer keyboard, and mouse.
• Reach with hands and arms.
• Talk and listen.
• Walk and sit frequently.
• Lift and carry objects weighing up to 25 pounds.
• Stand, stoop, or kneel occasionally.
• Specific vision abilities required include close vision and the ability to adjust focus.

Additional Requirements: Overtime may be required on a limited basis during peak trial terms.

Employee signature below indicates understanding of the requirements, essential functions, and duties of the position. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

If you are a detail oriented and hardworking Legal Litigation Secretary looking for an amazing new opportunity, APPLY NOW!