Pre-Construction Assistant

General Job Title: Pre-Construction AssistantOriginal Date: April 2024Department: Absolute GroupRevised Date: April 2024Basic Function and Scope of Responsibilities:
A Pre-Construction Assistant for Absolute Group is responsible for assisting the estimating and project management teams on all aspects of Pre-Construction. This includes searching and managing incoming bid requests and updating our active bid list as well as ordering of subcontractor and material vendor quotations on all projects.  Also includes ordering of bid bonds for all prime projects and following up on previous bids sent out for bid results. Assistant will download addendums and ensure we are on the plan holders lists as well as attain copies of plan holders list for each project. Assistant may be required to deliver bids at bid openings.Principal Responsibilities:

• Organize bid list and help facilitate weekly bid meetings.
• Filling out Prequalification forms and submitting.
• Ordering of Bid Bonds.
• Requesting Sub/Material Vendor quotes.
• Searching for Projects and receive Request for Quotes (RFQ) and getting on plan holders list.
• Downloading plans and addendums.
• Setting up of projects in Takeoff and Bidding Software.
• Following up with clients on pending bids for results.
• Assist with filling out bids and taking bids to bid openings.
• Assist with Contract Administration to include Bonds and Insurance.
• Performs other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.Requirements:

• High School diploma required.
• Any previous Estimating or Administrative assistant experience is preferred.
• Valid Driver’s License and clear driving record
• Proficiency with Bid to Win (B2W) Software, Construct Connect Takeoff Software, Agtek Software, and Microsoft Office Suite experience is preferred, but not required.

Performance Requirements:
Knowledge:

• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Proficient with Microsoft Office Suite or related software.

Skills and Abilities:

• Commitment and adhere to the AG Core Values (Dependable, Driven, Fearless, Respectful, Family).
• Collaboration with internal estimating and project management team along with external customers and designers.
• Ability to prioritize and reprioritize tasks in an ever-changing schedule.
• Excellent verbal and written communication skills
• Excellent organizational skills and documentation skills
• Excellent time management skills with a proven ability to meet deadlines
• Ability to always remain alert

Approved by (Supervisor):Approved by (HR):Salary range (HR):Date:Organizational Structure:
Job Title this position reports: Vice President of Estimating
Job Titles directly reporting to this position: NoneWorking Conditions: Office Setting
Physical surroundings: Office Setting
Adverse working environment Work may be stressful due to continual interaction with others, and nature of the construction environment.
Physical Effort: Must possess the physical and mental abilities to perform the tasks normally associated with this role including prolonged sitting, bending, standing, stooping and reaching. Lifting up to 15 pounds at times.
Local Travel: Occasional, mostly within the central Iowa region only
Domestic/International Travel: None
Extensive Hours: 40 hours per week plus limited overtime on occasion due to bidding workloadThe above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts or working conditions. Absolute Group reserves the right to change, amend, add, delete, and otherwise assign any and all duties, responsibilities and position titles as it deems necessary to meet the needs of the business.Absolute Group is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, and business need.
 

Powered by JazzHR

t09QdbzkXe