Sales Administrator

Southwest Construction Services is a Texas-based construction company founded in 1993. We specialize in Sawing, Waterproofing, Concrete, Architectural Flooring, & Demolition. Southwest Construction is seeking a Sales Administrator to join our team.

In this role, you will be responsible for providing administrative and organizational support to our sales team ensuring smooth operations of our sales processes. The ideal applicant will have a strong work ethic, organizational skills, and a desire to be a team player.

Job Responsibilities

• Provide administrative support to the sales team, including managing calendars, scheduling appointments, and coordinating meetings.
• Assist in the preparation of sales proposals, contracts, and presentations.
• Maintain accurate and up-to-date records of sales activities, including customer interactions and sales orders.
• Maintain proper storage of documents.
• Recognize and correct apparent discrepancies/deviations.
• Collaborate with various departments to ensure smooth communication and efficient operations.
• Handle customer inquiries, resolve issues, and provide exceptional customer service.
• Issue & follow up change orders for the Sales Team until completed.
• Issue subcontracts and purchase orders if needed.
• Assist the Sales Team with collections, getting permits, and filling 10-day notices.
• Assist other members of the team as needed or assigned.

Skills & Qualifications

• Proficient in Microsoft Office Suite (Word, Excel, etc.) and CRM software.
• Excellent organizational and time management skills.
• Strong attention to detail and ability to multitask effectively.
• Exceptional communication and interpersonal skills.
• Strong oral and written communication skills.

Job Requirements

• College degree is preferred
• 3+ years of relevant experience
• High school diploma or equivalent
• Prior experience in sales administration or a similar role is preferred.

What We Offer

• Medical, Dental, and Vision Insurance Plan(s)
• Health Reimbursement Accounts
• Flexible Spending Accounts
• 401(k) Retirement Plan
• Paid Time Off
• Work-life balance (office hours are M-F 7am-4pm)