Assistant Registrar

Announcement #
2024-125
Issue Date:

04-18-24

Closing Date:

05-01-24

Assistant Registrar

Tribal School

Department of Human Services

Hourly Wage: $16.07/Regular/Full-Time

Assistant Registrar provides support services to the Tribal School parents, students, staff, and the general public. Assist with the process of student records, transcripts, enrollment, transfers, withdrawal and maintaining student records at the Yakama Nation Tribal School. Prioritizes workload daily to ensure smooth workflow to maintain office efficiency; greets parents, visitors, clients, and the general public accordingly.

Examples of Work Performed:

Follows policies and procedures of the Yakama Nation Tribal School Board and Yakama Nation Education Programs.

Maintain all student records relative to enrollment, attendance, and participation in school program activities.

Verifies student information requested by school officials.

Input information to the computer by initially setting up encoding of NASIS program activities.

Maintain student record by monitoring all enrollment records.

Complete school official's requests by verifying student information.

Utilize secretarial knowledge, abilities, and skills to enhance the program services.

Know each student by memorizing and recognizing record information.

Maintain communication with supervisors by consistently discussing issues with supervisor and/or Program Manager.

Participate in meetings, trainings, and conferences as assigned.

Travel to on-site locations with services for staff convenience when needed.

Pick-up and deliver needed supplies, materials, and equipment.

Other duties as assigned.

Knowledge, Skills and Abilities:

Knowledge of current education practices, methods, and techniques used in the education system.

Ability to assume responsibility and work in an educational environment with children and families.

Ability to establish effective working relationships with parents/families, professionals and colleagues.

Ability to demonstrate oral and written communication skills.

Ability to perform typing at an acceptable level of proficiency and accuracy.

Ability to understand and apply available operating guidelines.

Ability to meet and work with the public in a pleasant and courteous manner and at times in stressful situations.

Ability to express ideas effectively in writing and orally.

Ability to organize and prioritize work assignments and complete them in a timely manner.

Ability to maintain confidentiality.

Must participate in division in-services as it pertains to work responsibilities.

Attend meetings, locally and regionally that are required to ensure that students aspects of division operations are in compliance with applicable rules and regulations.

Minimum Requirements:

Must have high school diploma or Equivalent.

Two year's experience as an Office Assistant IV.

Required to pass pre-employment drug test.

Required to pass pre-employment background check.

Must possess a valid Washington State Driver's License with the ability to obtain a Yakama Nation Driving Permit.

Enrolled Yakama Preference, but all applicants are encouraged to apply.

Preferred Requirements:

Certificate or degree in secretarial course of study from an institute of higher learning or an approved business school.

Minimum of two years successful work experience as an Office Assistant IV or related education field may substitute.