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Student Registrar Jobs (NOW HIRING)

Southeastern College

Registrar

Columbia, SC · On-site

Vetting student transcripts and admissions documentation * Maintaining accurate paper and electronic student files and official documentation ESSENTIAL FUNCTIONS: Enrollment: The Registrar is ...

Southeastern College

Registrar

Columbia, SC · On-site

Vetting student transcripts and admissions documentation * Maintaining accurate paper and electronic student files and official documentation ESSENTIAL FUNCTIONS: Enrollment: The Registrar is ...

Southeastern College

Registrar

Columbia, SC · On-site

The Registrar also maintains all student transcripts and academic records. To meet this end, the Registrar must work closely with the Dean and the rest of the campus staff.BUSINESS CONTRIBUTIONS:The ...

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Student Registrar information

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How much do student registrar jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for student registrar in the United States is $21.34, according to ZipRecruiter salary data. Most workers in this role earn between $16.59 and $23.56 per hour, depending on experience, location, and employer.

What is a student registrar?

Student registrars are administrative professionals responsible for managing student records and enrollment processes at educational institutions. Their duties typically include maintaining academic records, processing registration and withdrawals, producing transcripts, and ensuring compliance with institutional and governmental policies. They often serve as a point of contact for students regarding enrollment and academic records. Student registrars play a crucial role in supporting the academic mission of schools, colleges, and universities. They must maintain accuracy, confidentiality, and up-to-date data management.

How does a student registrar typically interact with other departments within an educational institution?

A Student Registrar regularly collaborates with departments such as admissions, academic advising, and financial aid to ensure accurate student records and smooth enrollment processes. They work closely with faculty to verify course registrations and with IT teams to maintain student information systems. Effective communication and cross-departmental coordination are vital for addressing student concerns, updating academic policies, and supporting institutional compliance. This teamwork ensures that students have a seamless administrative experience throughout their academic journey.

What are the key skills and qualifications needed to thrive as a student registrar, and why are they important?

To thrive as a Student Registrar, you need strong organizational abilities, data management expertise, and a background in education administration or a related field. Familiarity with student information systems (SIS), database software, and compliance regulations such as FERPA is typically required. Exceptional attention to detail, discretion, and strong interpersonal communication are vital soft skills for managing sensitive records and interacting with students and staff. These competencies ensure accurate record-keeping, regulatory compliance, and efficient service delivery within educational institutions.

What is the difference between Student Registrar vs Student Records Coordinator?

AspectStudent RegistrarStudent Records Coordinator
Required CredentialsHigh school diploma or associate's degree; some roles may require a bachelor'sHigh school diploma or associate's degree; often similar certifications
Work EnvironmentEducational institutions, administrative officesEducational institutions, administrative offices
Employer & Industry UsageUniversities, colleges, schoolsUniversities, colleges, schools
Primary ResponsibilitiesManaging student enrollment, registration, and recordsMaintaining and organizing student records, data entry

The main difference between a Student Registrar and a Student Records Coordinator lies in scope. The Student Registrar oversees the entire registration process and student records management, often with more administrative responsibilities. The Student Records Coordinator primarily focuses on maintaining and organizing student data. Both roles are essential in educational settings and share similar credentials and work environments.

More about Student Registrar jobs

What states have the most Student Registrar jobs?

States with the most job openings for Student Registrar jobs include:

What are popular job titles related to Student Registrar jobs?

For Student Registrar jobs, the most frequently searched job titles are:

Student Registrar jobs near you

Manager - Student Registrar

Allentown, PA • On-site

Allentown City School District
Elementary and Secondary Schools • 1 - 5K employees
Learn more about Allentown City School Districtexternal

$53K - $75K/yr

Full-time

Re-posted 19 hours ago

Key responsibilities

  • Manage the day-to-day operations of the Student Registrar Division to maintain and verify accurate student data and records.

  • Coordinate the development and implementation of systems to collect, store, retrieve, and report student records.

  • Oversee and maintain the district's student records and respond to requests for transcripts, report cards, and attendance history.

Allentown School District rating

7.4

Company rating: 7.4 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

202nd of 645 rated elementary and secondary schools

Job description

Position Type:
Administration/Manager
Date Posted:
8/10/2026
Location:
Administration Center - Allentown, PA
Manager - Student Registrar
Salary Range: $53,742 - $75,238
Qualifications
  1. High School Diploma with relevant experience
  2. Bachelor of education, business administration, public administration, or a related field.
  3. Three or more years of progressive experience in the field of school administration, record keeping, or a related field.
  4. Extensive knowledge of accountability rules and regulations for student records.
  5. Satisfactory work record & criminal/child abuse clearances (Acts 34, Act 114, and 151)
  6. Such additional modifications or alternatives to the above qualifications as the board or superintendent may determine appropriate and acceptable

Note: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Summary
Provide uniformity and consistency in the collection, maintenance, and interpretation of student record information. The ideal candidate will evaluate and decipher unique transcripts of new/incoming/returning students, serving as a source of information to students, parents, and staff regarding course and graduation credits. This is an opportunity for a talented individual to have a direct impact on district-wide improvement efforts through data management.
Essential Duties and Responsibilities:
  1. Manage the day-to-day operations of the Student Registrar Division to maintain and verify accurate student data and records.
  2. Coordinate the development and implementation of systems to collect, store, retrieve, and report student records.
  3. Oversee and maintain the district's student records.
  4. Maintain accurate data and information for the district to meet local, state, and federal policies and mandates.
  5. Supervise the transcription process by training all District student record team members and coherently provide feedback and support consistently throughout the year to campuses.
  6. Communicate final decisions to campuses on student records when questions arise regarding compliance and transcription.
  7. Oversee the district-wide transcription process of student records from entry to exit and make decisions in a timely manner to ensure students enter appropriate courses and grade levels.
  8. Respond to requests for District-archived transcripts, report cards, history of school attendance, etc. at the district level. 6. Monitor student records to ensure compliance with academic regulations and program requirements for graduation.
  9. Develop training models and train school student record team members.
  10. Create, maintain, and provide recommendations for an Academic Procedures Manual and a Registrar's/Records Office Procedure Manual.
  11. Ensure the graduation date is on printed transcripts.
  12. Evaluate international transcripts and serves as a direct resource to employees, parents, and other education institutions to convey appropriate transcript evaluation.
  13. Scan previous graduate transcripts for District.
  14. Assist in transferring records between schools within the District and between other school districts.
  15. Collaborate with campus staff to ensure the maintenance of student records, the posting of nontraditional credits, and the evaluation of transfer transcripts for out-of-state and international students.
  16. Implement and maintain electronic filing of student records through relevant software.
  17. Research and implement federal and state laws, regulations, and District policies, guidelines, and procedures as applicable.
  18. Assist in coordinating various registration efforts, special projects, programs, and events with various department stakeholders.
  19. Represent the District at selected registrar conferences, counseling clerk conferences, and meetings as directed.
  20. Summarize and/or verify data and information for compliance reporting.
  21. Provide input to various manuals and training publications within area of responsibility.
  22. Perform other duties and assumes other responsibilities as assigned or delegated by the Assistant to the Superintendent/Chief Culture, Equity, and Advancement Officer.

SUPERVISORY RESPONSIBILITIES
Directly supervise Office and technology team members. Responsibilities include interviewing, recommending hiring, and training employees; planning and coordinating work; appraising performance; rewarding and disciplining staff; addressing complaints, and resolving problems. Performs supervisory responsibilities in accordance with the district's policies and applicable laws.

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