Production Coordinator, BRIC Celebrate Brooklyn!

About BRIC:

BRIC is a leading arts and media institution anchored in Downtown Brooklyn whose work spans contemporary visual and performing arts, media, and civic action. For over forty years, BRIC has shaped Brooklyn's cultural and media landscape by presenting and incubating artists, creators, students, and media makers. As a creative catalyst for their community, BRIC ignites learning in people of all ages and centralizes diverse voices that take risks and drive culture forward. BRIC is building Brooklyn's creative future.

BRIC Celebrate Brooklyn! is NYC's longest-running, free performance festival, and a beloved summer tradition featuring approximately 25 varied large-scale performances and attracting upwards of 200,000 people each summer to the Prospect Park Bandshell.

About the Production Coordinator Role:

The Production Coordinator will provide support to the BRIC Celebrate Brooklyn! production team throughout a summer of performing arts programming at the Lena Horne Bandshell in Prospect Park. The team is committed to high-level production values and safety, and the Production Coordinator will support to contribute to a positive artist, audience, and co-worker experience.

What You'll Do in the Role:

The Production Coordinator will be responsible for the following in addition to any other project as assigned by their manager, the Production Director, BCB:

• Work directly with the Production Director, Producer, Technical Director, Stage Manager, Lighting Director, Audio Engineers and other staff.
• Coordinate and implement audio/ lighting/ video/ staging technical needs.
• Communicate and manage email correspondence during the artist advance.
• Department assignments based on experience and preference.
• Work with vendors, suppliers, performers' technicians and third-party clients to ensure overall success of every production.
• Support the team to ensure that production development goals, milestones, budgets, and timelines are met and accurately executed.
• Brainstorm with the team about creative solutions to save time and money, or will enhance the overall goal of the production.
• Meet regularly with internal and external collaborators, on and off site.
• Attend and co-lead production meetings and take clear and concise notes.
• Manage invoices and make sure deadlines are met.
• Order and track additional sound, lighting and production needs for artist in a timely manner

Working with the Production Director, ensure timely execution of:

• Maintain clear lines of communication between vendors, strategic partners and internal teams.
• Coordinate schedules, budgets, assets, and overall project organization to ensure scheduled work calls and deliverables are clearly communicated, understood and executed on time.
• Research suppliers and vendors, compare quotes, confirm contracts and ensure payment.
• Participate in final budget reconciliation.
• Manage all communication systems, including phones and emails.
• Manage schedules, including sending daily and weekly schedules and communicating schedule changes.
• Work with Production Director to communicate the schedule to the crew.
• Coordinate transportation needs.

Physical Demands:

• Ability to lift up to 30 pounds.
• Willingness to work outdoors, early mornings, late nights, long days, and weekend shifts, and to work in inclement weather.

You'll Bring these Skills and Strengths to the Role:

• Mission & Values Alignment:
  • A passion for BRIC's support of the arts in Brooklyn and a deep commitment to building community, igniting learning and making change through the arts and creativity.
• Experience & Qualifications:
  • Candidates must be reliable, committed, willing to work the entire summer production schedule, self-motivated, and possess strong interpersonal skills.
  • Some experience working in production for live events is preferred.
  • Outstanding candidates will bring energy and a willingness to learn.
  • The ability to work hands-on and act as an organized self-starter, which will take part in making the BRIC Celebrate Brooklyn Festival come to life.
  • This role will require strong problem solving skills, and the ability to confidently handle the administrative and project management tasks that help make the season run smoothly.
• Commitment to Equity & Inclusion: Brings experience operationalizing equity within the Performing Arts and or Hospitality function.

Other Things to Know:

• Compensation: The hourly rate for this position is $25/hr. Meals provided on show days.

• Dates: April - September 5, 2023
• Status and location: This is a seasonal role based at the Lena Horne Bandshell at Prospect Park.

• General Schedule:
  • April 24 - June 6 (Pre-Production & Load In: Mon-Fri. 8 hours/ day)
  • June 7 - August 24 (Show days + prep days, approx. 10-14 hours/day, exact dates TBD)
  • August 25 - September 4 (8 -10 consecutive 8 hour days, exact dates TBD)
• Mission & Values: BRIC is committed to building Brooklyn's creative future. We advance opportunities for visual artists, performers, and media makers. We present bold work that reflects diverse audiences and speaks to the world. We ignite learning in people of all ages. We unite Brooklyn through art and creativity to build community and make change.

How to Apply:

All applicants must submit a resume together with a cover letter outlining the ways in which their skills and experience align with our specific needs via our online application portal found here on our website. Candidates of color and from traditionally underrepresented backgrounds are highly encouraged to apply.

BRIC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity or expression, sexual orientation, national origin, age, religion, creed, disability, military and veteran status, genetic information or any other factor which cannot be used as a basis for an employment decision.