Development Coordinator

Position Purpose

The Development Coordinator acts as the primary point of contact for property developers, contractors, and builders seeking to perform work in the City of Lucas and guides projects from pre-proposal through final construction. The Development Coordinator ensures a seamless process for customers seeking to invest in the City of Lucas and supports the timely and accurate delivery of information and data to the City Council, boards and commissions, and the public regarding the management of development in our community.

Essential Functions

• Monitors and ensures timely processing of applications, plans, and permits; manages and coordinates the routing and tracking of plans to various departments and outside consultants for required reviews and approvals; and ensures timeliness of responses from city staff, consultants, and applicants.
• Serves as a staff liaison to boards and commissions including the Planning and Zoning Commission and Board of Adjustment; requires attendance of meetings during evening hours; and prepares meeting agendas, packets, public notices and minutes as directed. Also serves as Coordinator of Development Review Committee.
• Communicates with the public on long-range plans such as the Comprehensive Plan, Strategic Plan, Water Master Plan, Impact Fee Report, and Capital Improvement Plan.
• Assists in the development of project and engineering plans for city infrastructure; coordinates and attends meetings for capital projects and development projects as assigned; and coordinates and completes review of various architectural, development and construction plans.
• Assists in the preparation and transmittal of various regulatory and informational documents to regional, state, and federal entities. Ensures ongoing compliance with licensing and continuing education requirements for Public Works/Engineering and Development Services employees.
• Administers work order processing software and ensures proper routing of public requests and work orders to ensure responsiveness to the public we serve.
• Assists in the management of the city’s right of way permit database and building permit database.
• Uses Geographic Information Systems (GIS) software to produce informational products and assists in maintenance of the city’s GIS database and related files.
• Assists in the implementation and maintenance of asset management systems for city infrastructure.
• Facilitates effective internal and external communication regarding development related initiatives and projects.
• Assists in preparing official city reports for the City Council, boards and commissions and the public; creates and/or edits articles for the City’s monthly newsletter; and composes weekly written updates for the Council Communication.
• Assists with research projects and provides accurate and timely information, independently prepares correspondence, and completes reports as directed.

Secondary Functions

• Assists in coordinating and maintaining records management and public information activities with respect to department documents and correspondence.
• Cross train to support utility billing and permitting.
• Assists with City sponsored special events (e.g., Founders Day, Country Christmas, etc.).
• May require work on non-standard business hours.
• Upkeeps and maintains the Incode system to ensure optimal functionality and efficiency regarding development and permitting fees.
• Performs all other duties as assigned.

Capital and Fiscal Responsibility

• Responsible for adhering to all City of Lucas Purchasing Policies while performing purchasing tasks.

• Supports Public Works/Engineering and Development Services, including contract monitoring, budget assistance, financial review, procurement, and purchase order processing in coordination with other departments.

Credentials (minimum preferred)

• Knowledge/Skills/Abilities
  • Demonstrated ability to perform detailed and time sensitive work under limited supervision.
  • Exceptional customer services skills and high standard of professionalism.
  • Advanced knowledge of contemporary administrative practices and
  • Advanced use of personal computers and contemporary software for the creation of reports, brochures, newsletters, databases, spreadsheets, word processing, power point presentations and internet use.
  • Functional to advanced knowledge of municipal government, land development, and common public works and engineering practices.
  • Functional knowledge of Geographic Information Systems (GIS)
  • Functional knowledge and ability to read and review various development, civil and building plans.
  • Functional ability to communicate effectively verbally and in writing and to maintain confidentiality regarding sensitive and political issues.

• Formal Education
  • Bachelor’s degree in public administration, business administration, urban planning, civil engineering or a related field from an accredited college or university.

• Experience
  • 2 years of relevant work experience; public sector experience preferred.
  • Any equivalent combination of education and experience, equivalence to be determined by the City of Lucas.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms.  The employee is occasionally required to walk and lift and/or move up to twenty-five (25) pounds.  Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is normally performed in an air-conditioned office environment where the noise level in the work environment is usually quiet. This is an in-office position. Remote work is not available.

Selection Guidelines

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.