Office Manager | Architectural Firm

DesignCell Architecture is a nationally recognized full-service architectural firm specializing in midrise hospitality and multi-family projects throughout the western U.S. Our reputation is built on the exceptional quality of our work and our steadfast commitment to meeting our clients’ budgetary and scheduling needs. More than just a workplace, we foster a vibrant and collaborative culture that values innovation, teamwork, and professional growth.

JOB DESCRIPTION

We are currently seeking an experienced Office Manager to oversee the daily operations of our office. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication and interpersonal skills. As the Office Manager, you will play a key role in ensuring the smooth functioning of our office environment, supporting our team of architects, and administrative staff.

RESPONSIBILITIES

• Assist principals with daily operations of the studio
• Draft client proposals and contracts
• Maintain Project files and records
• Manage the principal’s inbox and calendar
• Manage travel arrangements for domestic and international travel.
• Track professional license renewals and continuing education
• Assist with business development activities including tracking leads and proposals in Ajera
• Assist with human resources tasks, including onboarding new employees, maintaining personnel records, and managing benefit renewals and new applications
• Serve as the primary point of contact for clients, vendors, and visitors, providing exceptional customer service at all times.

QUALIFICATIONS

• Proven experience as an office manager or administrative assistant, preferably in an architectural or design firm.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management software.
• Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and manage time efficiently in a deadline-driven environment.
• Knowledge of basic HR functions is a plus.

BENEFITS:

• Competitive salary commensurate with experience.
• Health, dental, and vision insurance.
• Retirement savings plan.
• Paid time off and holidays.

HOW TO APPLY:

Join our team and be part of an exciting and dynamic work environment where your skills and contributions will make a meaningful impact. Please submit your resume and cover letter outlining your qualifications and relevant experience through the ZipRecruiter portal. We look forward to reviewing your application!

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.