Receptionist / HR Assistant

Overview:Under close supervision, this position is responsible for staffing the reception desk, greeting, and screening all visitors and delivery personnel while upholding our company HIPAA security guidelines. In addition, this position is responsible for various Human Resources assignments and responsibilities, which support department goals.

Job Duties

1. Screens and greets visitors in a timely, courteous and professional manner while upholding HIPAA Privacy and Security standards. Alerts company employee when their visitor(s) arrive. Monitors and verifies the visitor log in/out process. Maintains the Welcome Board with the names of important visitors and new employees. Coordinates the distribution of building access badges to employees and visitors.
2. Arranging candidate interviews with hiring managers; Obtaining completed hiring profiles from hiring managers before employment offers are made; Maintaining up-to-date employment applications, offer letter templates, background check release forms and related documents.
3. Assigns parking and update/replace/resolve any parking key card issues with parking vendor and maintains parking validation log.
4. Maintains the Human Resource electronic calendars and monitors department email inboxes and distributes faxes. Organize and distribute department incoming mail.
5. Creates training courses and classes in the HRIS system, sends out companywide training announcements and monitors enrollment. Assigns and follows up on all required employee trainings.
6. Follows up on completion of employee performance reviews.
7. Prepares check requests and maintain HR budget files and performs other special projects as assigned by management.
8. Upholds performance standards:

Performs all job duties in accordance with deadlines established by management

Performs all job duties in accordance with departmental standards for accuracy, quality and productivity

Prerequisites for the Job

Minimum one-year previous experience in general office environment

Proficiency in oral and written English language communication

Willingness to work cooperatively with others

Detail-oriented & Well organized

Able to manage multiple tasks and projects under time constraints

Previous experience using email, Internet, Windows and Microsoft Office and other applicable computer systems

High school diploma or GED

Physical and mental requirements for General Office personnel

Pay: $20/hr