Billing Coordinator/Admin Assistant

We are seeking a Billing Coordinator/Admin Assistant to join our team! You will perform clerical and administrative functions in order to drive company success, while ensuring policies and procedures are being followed as outlined by the Operation’s Department. You will be also be responsible for helping customers by providing product and service information, with the ultimate goal of creating Raving Fans.

• Verify appropriate charges are listed on sales transaction financials
• Verify equipment is being created for the appropriate locations prior to processing
• Ensure information is listed on the correct forms (Maintenance Agreements, Leasing, Supplements, etc.)
• Send paperwork to Leasing Division in order to obtain approval
• Send completed packets to the Leasing Division
• Responsible for processing sales orders in both, the CRM and ERP systems
• Handle incoming inquiries from Sales, Admin, Service, etc.
• Set up customer records in ERP system
• Process Partnership Reviews for Sales Department to present to customers
• Respond to customer service issues as needed
• Complete administrative requests as needed
• Complete random tasks as assigned by management
• Maintain a high level of customer service during these processes

• High School Diploma or equivalent – 2 or 4 year Business or Accounting College Degree Preferred
• Valid Driver’s License & Insurability
• US Citizen or legal to work in the United States
• Minimum of 1 year experience in an office environment
• 2 – 3 years of Sales Support is preferred
• 35+ wpm computer speed
• Proficient in Microsoft Office – Windows, Excel, Word and Outlook
• Ability to multi-task, prioritize and have strong attention to detail
• Very strong communication skills both orally and in writing that is professionally assertive
• High level of organizational skills and time management
• Must have a positive attitude

• Medical / Dental / Vision Insurance
• 401k / Profit Sharing
• Short-Term and Long-Term Disability
• FMLA
• Group Life Insurance
• PTO / Paid Holidays
• Educational Assistance
• Employee Assistance Program

Datamax of Texas is proud to be an Equal Opportunity Employer.

Please include salary history when submitting your resume.